Disaggregation

Purpose

To allow ICs to fund one or two research projects from a multiproject application when the parent application does not receive a fundable overall impact/priority score.

Procedure

NIAID may separate a maximum of two research projects from a multiproject parent application. However, this is done very rarely, and only in accordance with policy requirements and programmatic need.

NIAID may be audited for disaggregation use.

Applicants

• Consider submitting an R01 for each component project when you apply for a program project (P), Cooperative Agreement Research Program (U19), or Specialized Center (U54) grant. Read Option to Submit Simultaneously as an R01 in our Instructions for Preparing a Multiproject Research Application tutorial.
• If, after initial peer review, both the multiproject application and the R01 application are in the fundable range, you must relinquish the R01. You cannot withdraw from the multiproject grant.
• If a program officer disaggregates your application, send a revised budget, a new face page and PHS 398 checklist, and any other information you're asked for.

Program Staff

• Identify candidates for disaggregation.
• With your division coordinator and grants management specialist, determine whether NIAID can disaggregate a project and what documentation is required to do so.
• Confirm with division budget liaison and budget officer that funds are available.  
• If funds are available, tell the PI that NIAID is considering the project for possible award, and request a new PHS 398 face page, checklist, and revised budget. 
  • Individual project PI may be from a different institution than the institution that submitted the multiproject application.
  • Revised budget is necessary because the individual project may need resources that were included in one of the cores of the multiproject application.
• Prepare a memo to the DEA director requesting approval of the disaggregation.
  • Use Disaggregation Program Officer Form but do not complete it online; see Using Forms and Letters.
  • Get signature of approval from your division director.
  • Copy the parties listed at the bottom of the form.
• Send memo and four paper copies of the following to the grants management officer:
  • New face page.
  • New budget pages, if required, based on discussions with the grants management specialist.
  • Project portions of the original application.
  • The summary statement for the multiproject application.
  • New PHS 398 Checklist form.

Grants Management Staff

• Review the revised budget, if submitted, for unallowable costs, salary cap, and other information.
• Ensure that all required assurances and approvals are in place. See GMP's Disaggregation SOP.
• Sign disaggregation memo and forward it to the DEA director.
• After Center for Scientific Review disaggregates your grant, do the following:
  • Complete the Grants Management Checklist.
  • Issue the award with the appropriate terms.

Division of Extramural Activities Director

• Check the disaggregation memo for accuracy and make sure all required documents are attached.
• Approve or disapprove requests to disaggregate multiproject applications to component grants.
• For approved requests, direct NIAID's receipt and referral officer to do the following:
  • Confirm PI's IMPAC ID number.
  • Deliver three collated copies of the following documents to CSR's Division of Receipt and Referral:
    • New face page.
    • New budget pages
    • Project portions of the original application.
    • New PHS 398 Checklist form.
  • Request a new grant number from CSR.
  • Deliver one copy of the disaggregation approval package to the grants management program director.
  • Get "Disaggregate Memo" email from CSR confirming the disaggregation and new grant number. Forward memo to program officer, Grants Management Officer, and DEA Director.

Contacts

Applicants with questions should Contact Staff for Help.

NIAID Receipt and Referral Officer -- Contact for NIAID Staff

DEA Director -- Contact for NIAID Staff

GMP Director --Contact for NIAID Staff

CSR's Division of Receipt and Referral -- Contact for NIAID Staff

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

NIAID disaggregation policy and procedures.

Office of Extramural Research disaggregation policy memo Web page