Extramural SOPs: Grants Work Flow

Application to Initial Peer Review

1. Investigator selects award type to apply for.
   • Parent Program Announcement
     • Conference Awards SOP
     • Small and Exploratory/Developmental Research Grants SOP
     • Small Business Innovation Research and Small Business Technology Transfer Grants SOP
   • Academic Research Enhancement Awards SOP
   • Career Development Grants SOP
   • Fellowship Grants SOP
   • Investigator-Initiated Clinical Trial Planning and Implementation Grants SOP
   • Multiproject Awards SOP
   • Research Training Grants SOP
   • Research Training SOP
   • NIAID Extramural Activity Codes
2. Applicant requesting $500,000 or more in direct costs obtains IC pre-approval before submitting unsolicited application.
   • Big Grants SOP
   • Data Sharing Policy for Grants SOP
   • Sharing Model Organisms SOP
   1. Program officer fills out big grant ARA form.
      • Awaiting Receipt of Application SOP
3. Applicant fills out grant application.
   • Grant Application, Electronic SOP or Grant Application, Paper SOP
   • Human Subjects in Research Requirements SOP
   • Children in Research Policy SOP
   • Human Subjects Federalwide Assurances SOP
   • Clinical Trial Monitoring SOP
   • Data and Safety Monitoring Boards SOP
   • Animals in Research SOP
   • NIH Standard Due Dates for Competing Applications
   • NIAID R01 Application to Award Timeline
   1. Uses modular budget for R01, R03, R15, R21, and R34 requesting $250,000 or less in annual direct costs or an SBIR or STTR phase I application requesting under $100,000. Foreign institutions must include a detailed budget for all competing applications.
      • Modular Grants SOP
   2. Program officer submits ARA form for a pending application of interest to multiple ICs.
      • Awaiting Receipt of Application SOP
4. CSR receives and logs in all new grant applications.
   • Investigator Withdrawal of an Application SOP
5. CSR assigns the application to one or more ICs for funding consideration.
   • Applications Are Assigned to an Institute and IRG
   • Dual Assignments SOP
6. CSR gives application unique identification number.
   • Applications Get an NIH ID Number
7. At NIAID, RPAB receives copies of applications, gives them PCCs, and enters them into database.
   • Program Assignment Change Requests in NIAID SOP
   • Verification of NIAID Scientific Coding Report SOP
8. CSR makes initial peer review assignments.
   • Request for Primary IC Assignment SOP
   1. To IRG study section for investigator-initiated R01, R15, F, R41, R42, R43, R44 applications, including those responding to most PAs. Summary statements sent to appropriate IC for funding consideration.
   2. To IC SRG for K, R13, P, U, and T grants as well as most applications responding to RFAs and selected PAs (PARs).
      • Program Assignment in NIAID SOP
      • Withdrawal of a Nonresponsive Application SOP
      • Changing the Locus of Peer Review SOP
      • Awaiting Receipt of Application SOP
9. Applicant can find IRG and IC assignments through the eRA Commons approximately within two weeks after CSR receives application. NIH does not mail notifications.
   • NIAID Request for Assignment Changes from CSR SOP
   • NIAID R01 Application to Award Timeline
10. SRO manages peer review until completion.
    1. Ensures each application is complete.
    2. Sends reviewers applications to be reviewed.
       • NIAID R01 Application to Award Timeline
    3. One or two weeks before meeting, asks for streamlined list.
11. Initial peer review panel meets in person or electronically.
    • NIAID R01 Application to Award Timeline
12. Primary reviewer presents application to group; other assigned reviewers comment.
13. Reviewers record priority scores.
    • Review Criteria SOP
    • Conflict of Interest in Peer Review SOP
14. Grants technical assistant uploads scores into IMPAC.
    • IMPAC and CRISP SOP
15. Registered users can obtain their priority score through eRA Commons approximately five days after review. NIH does not mail priority scores.
16. SRO generates summary statement on the eRA Commons within eight weeks after review. Registered Commons users can retrieve summary statements immediately.
    • Summary Statement Retrieval in IMPAC SOP
    • NIAID R01 Application to Award Timeline
17. Program officer finds information in IMPAC.
18. Program officer becomes applicant's main contact.
19. Program officer works with PI to resolve any bars to award.
    • Bars to Grant Awards -- Research Animals SOP
    • Bars to Grant Awards -- Human Subjects SOP
    • Animals in Research SOP
    • Human Subjects in Research Requirements SOP
20. Program officer discusses options for unsuccessful applicant:
    • Part 11b. Not Funded, Reapply in the NIH Grant Cycle: Application to Renewal.
      1. Revise and resubmit application
         • Amended Applications SOP
      2. Appeal
         1. Investigator files appeal in writing.
         2. Program officer works with SRO and appeals officer to resolve.
            • Appeals of Scientific Review of Grant Applications SOP
21. Program officer identifies applications that should be converted to cooperative agreements.
    • Conversion of Grants to Cooperative Agreements SOP
    • Cooperative Agreements (U) SOP

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