Extramural SOPs: Grants Work Flow

Award Management

1. Program officer monitors performance and resolves issues.
   • Site Visits SOP
   • Research Misconduct Cases SOP
   • Deviations in Grant Policies SOP
2. PI and institutions may apply for various supplements.
   1. Administrative Supplements to Grants and Cooperative Agreements SOP
   • Revision of a Grant SOP
   • Special Supplements for Individuals SOP
   • Supplement Types Awarded to Research Grants SOP
3. Grantee takes action with or without prior approval from GMP.
   • Expanded Authorities or Federal Demonstration Partnership SOP
   • No-Cost Extension SOP
   • Carryover Requests SOP
   • Prior Approvals for Post-Award Grant Actions SOP
   • Change of Principal Investigator SOP
4. Grantee organization submits documentation throughout life of award.
   1. Quarterly 272 report
   2. Financial status report for non-SNAP awards
      • You must submit all financial status reports electronically through eRA Commons.
   3. Paper or electronic PHS 2590 progress report
      • eSNAP (Electronic Streamlined Noncompeting Award Process) SOP
      1. Program officer reviews annual progress reports.
         • Noncompeting Progress Reports and Program Officer Approval SOP
      2. Program officer uses eRA Program Module to complete an electronic program official worksheet.
   4. Certification of IRB re-approval every year, if working with human subjects.
   5. Certification of IACUC re-approval at least every three years, if working with animals.
   6. Annual Report on Possible Research Misconduct, Form 6349
      • Bars to Grant Awards -- Research Misconduct SOP
5. Educational and nonprofit institutions must have a single or program-specific audit if they use $500,000 or more in federal funds in one year.
6. PI may apply for renewal for grant whose project period is over.
   • Renewal Funding SOP

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