Extramural SOPs: Grants Work Flow

Early Planning

Solicited

1. Program officer identifies ideas for scientific concepts with input from scientific community; with DEA's guidance, identifies appropriate funding mechanisms (activity codes).
   • Research Initiative Basics
   • Selection of Appropriate Funding Mechanisms SOP
   • Activity Codes SOP
2. Program officer prepares concepts in Scientific Initiative Management System.
   • SIMS SOP
     1. Completes initiative descriptor in Research Initiatives section.
3. Division director reviews proposed concepts, selects concepts to go forward, approves initiative descriptor in SIMS.
4. SIMS automatically generates concept clearance sheet for discussion at Winter Policy Retreat, Summer Program Review, or NIAID Executive Committee sessions for off-cycle concepts.
5. At SPR, WPR, or NIAID Executive Committee, program divisions present concepts for NIAID Director's consideration.
6. NIAID Director and Budget and Financial Management Branch approve some or all of these concepts.
   • NIAID Budget and Concept Planning Flowchart
7. If changes are needed, division staff makes them in SIMS.
8. Program officers, division directors, or Council members present approved concepts to Council subcommittees.
   • Advisory Council SOP
   • Concept Development SOP
9. Division staff members document Council actions and add contact information to concept sheet in SIMS.
10. DEA Office of Knowledge Resources publishes Council-approved concepts on Web.
    • Concepts Cleared by Council
11. NIAID decides which concepts will become initiatives.
    • Program Announcements SOP
    • Request for Applications SOP
    • Request for Proposals SOP

Unsolicited

1. PI applicant reviews science, explores appropriate IC, generates topic. For next steps, see Application to Initial Peer Review.

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