Extramural SOPs: Grants Work Flow

Initiative Development

1. DEA program coordinator drafts initial phasing plan.
   • Phasing of Initiatives SOP
   • Create a Phasing Plan With DEA
2. SRP, GMP, and program staff review phasing plan.
3. Program officer attends pre-initiative planning meeting to review initiative's goals, budget, and schedule.
4. Program officer, with assistance from DEA OD, SRP, and GMP, drafts initiative, either RFA or PA, using templates.
   • Request for Applications SOP
   • Program Announcements SOP
   • Limited Competition for Grants SOP
   • Draft an Initiative
   • Initiative Checklist
5. Program officer follows division's internal review procedures.   
6. Division submits draft initiative package to DEA.
   • RFA or PA
   • Initiative checklist forms for DAIDS, DAIT, DMID
   • Division funding instrument concurrence sheet for DAIDS, DAIT, DMID
   • Early Notification Information form
7. DEA enters early notification in NIH's early notification system (ENS).
   • Early Notification SOP
8. ICs view initiatives for program overlaps and co-sponsorship opportunities.
   • Co-Sponsorship of RFAs and PAs SOP
9. OD, SRP, and GMP review first draft initiative and provide feedback.
10. Program officer incorporates changes; provides DEA final draft.
11. DEA program coordinator emails finalized RFAs and PAs to NIH Guide for publication.
    • NIH Guide for Grants and Contracts SOP
12. After three years, NIAID automatically deactivates PAs.
    • Program Announcement Inactivation SOP

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