Sample SBIR and STTR Just-in-Time Correspondence -- NIAID

From: Smith, Sheila (NIH/NIAID)
Sent: Wednesday, August 25, 2004 3:04 PM
To: Andy Jones [E-mail address]
Subject: [grant number] - Metro Corporation - WE NEED AN IMMEDIATE RESPONSE

Dear Dr. Jones:

NIAID is considering the application, entitled [grant title], for funding. In order to complete our administrative review we will need the following information no later than close of business on [date]:

• Updated 'other support' pages for the PI and all other key personnel.
• Completion of the attached forms: SBIR/STTR verification form and Evaluation of Financial Management Systems of New Grantees.
• A profit-and-loss statement, balance sheet, or line-of-credit documentation.
• A "signed" copy of a lease agreement - per the requirements of the SBIR/STTR program the applicant organization must qualify as a small business concern "at time of award". To qualify as a small business concern, the research space occupied by an SBIR/STTR awardee organization must be space that is available to and under the control of the SBIR/STTR awardee for the conduct of its portion of the proposed project. Therefore, we need a copy of a signed lease agreement --"at time of award".
• IRB or IACUC approval(s) for the use of human subjects or animals
• In accordance with the policy outlined in the NIH Guide, June 5, 2000, entitled [grant name], all key personnel on a grant which involves human subjects research must receive training in the protection of human subjects. You are required to submit to our office prior to award a letter signed by both you and your business office, outlining the training received. The policy is outlined on the following website: http://grants.nih.gov/grants/guide/notice-files/NOT-OD-00-039.html

Please contact the DHHS Office for Human Research Protections (OHRP) to begin the process of negotiating a Federalwide Assurance (FWA) for the use of human subjects in research. http://www.hhs.gov/ohrp/

Please note that all information must be signed by a company business official/notary. Information may be faxed or submitted via e-mail from the business official. It is due to our office by COB [day and date]. If it will be a problem to get this information by the deadline, please let me know immediately.

Thanks, and I look forward to hearing from you.

Sheila Smith
Grants Management Officer
DEA, NIAID, NIH, HHS
6700-B Rockledge Drive, MSC 7614
Bethesda, MD 20892-7614 (Use this ZIP code for the U.S. Postal Service, including express mail.)
Bethesda, MD 20817 (Use this ZIP code for commercial carriers such as FedEx and UPS.)
Phone: (301) ___-____
FAX: (301) ___-____
E-mail:___________