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Strategy for NIH Funding
Navigation for the Strategy for NIH Funding. Link to Part 1. Qualify for NIH Funding. Link to Part 2. Pick and Design a Project. Link to Part 3. Write Your Application. Link to Part 4. Submit Your Application. Link to Part 5. Assignment and Review. Link to Part 6. If Not Funded. Link to Part 7. Funding.

Previous page in Strategy.How NIAID Makes Funding Decisions   ·   Getting a Grant AwardNext page in Strategy.

Strategy for Your Grant

This strategy page gives you action items for each step of preparing for, receiving, and managing your grant. You will learn about preparing required reports and working with your business office to submit them.

We also give you information and advice on what to do if the science changes from your original application.

Monitoring your spending is an important part of managing your grant. Know what your options are if you need more money or time.

Note: Foreign grantees and investigators should read our Grants Policy and Management Training for Foreign Investigators for information on negotiating and managing their grant.

Prepare for Award

Be ready to negotiate your grant.

Action Summary Learn More

Work with your business office to prepare for your award.

Send us all your required documentation: just-in-time information and any other administrative items that we request.

Avoid a delay in getting your award by sending it as soon as possible.

Resolve any bars to award with your program officer.

Contact your grants management specialist if you will have a problem completing any of your required actions on time.

Check your summary statement to see the budget that reviewers recommended.

Just the Facts

Prepare Your Just-in-Time Information in Part 3

Getting a Grant Award in Part 7

Bars to Grant Awards SOP

Early Grant Awards questions and answers.

Grants Negotiation SOP

Welcome Wagon Letter (sent to your institution's business office)

Definitions

Our Advice

Getting a Grant Award in Part 7

Have your documentation in order.

Work closely with staff in your grants business office to make sure they have the information they need for all your submissions to us.

Know what roles and responsibilities your institution's business office delegates to you.

Make sure your business office signs everything you send, even if it delegates some submission roles to you.

Our Advice

Getting a Grant Award in Part 7

Negotiate your level of support.

Your grants management specialist will contact you to negotiate your funding level. Know why it may differ from your request.

If your project's scope, timeline, or budget has changed, know your options.

  • If your budget is reduced by 25 percent or more due to a programmatic reduction, you must modify the project.
  • Get advice from your program officer to choose the best option; then get your grants management specialist's approval.

Discuss with your institution whether you may start spending funds before getting your Notice of Award.

Just the Facts

Your Award May Differ From Your Request in Getting a Grant Award in Part 7

Financial Management Plan

Definitions

Our Advice

Negotiate Your Level of Support in Getting a Grant Award in Part 7

 

How to Manage Your Grant

Know expectations and requirements.

Action Summary Learn More

Read your Notice of Award.

Find your Notice of Award in the eRA Commons within six to eight weeks of our advisory Council meeting or earlier if your application underwent expedited second-level review.

Use the Status module or Issued Notice of Award query.

Review your project's start and end dates, your terms and conditions of award, and the amount of money you will receive for the current and future years.

Just the Facts

Getting a Grant Award in Part 7

NIH's Award Conditions and Information for NIH Grants

Understand what to do to manage your grant.

Know your obligations as reflected in your terms and conditions of award.

If you are in a U.S. institution, read these documents to see what NIAID expects of you and find links to other important information.

If you are in a non-U.S. institution, read our Grants Policy and Management Training for Foreign Investigators.

Know your institution's rules for investigators who receive federal funding.

Just the Facts

How to Manage Your Grant in Part 7

Grants Policy and Management Training for Foreign Investigators

Our Advice

Advice for Managing Your Grant in Part 7

Work closely with your business office during your award.

Action Summary Learn More

Stay on top of reporting and legal requirements.

Know your reporting due dates.

Find out when your business office needs information from you so it can submit these reports:

  • Annual Progress Report.
  • Federal Financial Report and cash transaction data.
  • Annual Report on Possible Research Misconduct.
  • Subaward Report (if spending $25,000 or more).
  • Audit Report (if your institution spends $500,000 or more a year of federal grant money in any fiscal year).

Just the Facts

How to Manage Your Grant in Part 7

Standard Reports for NIH-Funded Grants

PHS 2590 Non-Competing Continuation Progress Report

Section 8 of the NIH Grants Policy Statement

Financial Conflicts of Interest for Awardees SOP

NIH's Federal Funding Accountability and Transparency Act

Our Advice

Advice for Managing Your Grant in Part 7

Go where the science leads you.

Action Summary Learn More

If you make a new or unexpected discovery, talk to your program officer about whether to modify your aims.

Contact your program officer to explore your options; discuss fiscal and policy implications with your grants management specialist.

Get NIAID's prior approval to change your Specific Aims or anything that expands your project's scope.

Know your options for adding funds.

Just the Facts

Prior Approvals for Post-Award Grant Actions SOP

Supplements to Grants—Administrative, Revision, and Research questions and answers

Revision of a Grant SOP

Definition: prior approval for grants

Our Advice

Advice for Managing Your Grant in Part 7

Keep track of your spending.

Action Summary Learn More

Monitor your spending.

Ask yourself:

  • Am I pacing myself?
  • Am I spending all my money in the first month or two of the project?
  • Am I not spending the money fast enough?

Work with your business office to develop a consistent system for managing expenses.

Be sure you conform to NIH's accounting rules.

Just the Facts

How to Manage Your Grant in Part 7

Our Advice

Advice for Managing Your Grant in Part 7

Let us help you.

Action Summary

Learn More

Get help from NIAID.

Think about attending a grants management seminar or requesting a site visit where NIAID staff come to your institution and review your facilities, protocols, and administrative processes.

Consult with your program officer on scientific matters.

For everything else, go to your grants management specialist.

Check in with both your program officer and grants management specialist at least once a year. Read more at Communicating With NIAID—How to Get Help.

Use our Research Funding site for additional information and help.

Sign up for the NIAID Funding Newsletter and Email Alerts.

Just the Facts

How to Manage Your Grant in Part 7

Grant Award and Management portal

NIAID Grant Awards—General Information questions and answers

When to Contact an NIAID Program Officer

When to Contact an NIAID Grants Management Specialist

Site Visits, Grantee SOP

Using the NIAID Research Funding Web Site questions and answers

NIH's eRA Commons Status portal

Our Advice

Advice for Managing Your Grant in Part 7

Explore the possibility of asking for more time and money.

Discuss an administrative supplement to meet unforeseen scientific needs, e.g., damaged equipment, with your program officer.

Think about asking for a research supplement to support under-represented groups, people returning to work from family responsibilities, or primary caregivers.

To finish your work and assemble your closeout documents, use a no-cost extension to extend your grant for up to twelve months.

Just the Facts

Supplements to Grants—Administrative, Revision, and Research questions and answers

Research Supplements for special populations or circumstances

Administrative Supplements to Grants and Cooperative Agreements SOP

No-Cost Extension SOP

Our Advice

Advice for Managing Your Grant in Part 7

Strategy for NIH Funding
Navigation for the Strategy for NIH Funding.

Previous page in Strategy.How NIAID Makes Funding Decisions   ·   Getting a Grant AwardNext page in Strategy.

See the other sections of
Part 7. Funding

Table of Contents for the Strategy

We welcome your comments, questions, or suggestions. Email deaweb@niaid.nih.gov.

Last Updated November 01, 2013

Last Reviewed September 30, 2011