Strategy for NIH Funding
How NIAID Makes Funding Decisions · Getting a Grant Award
Strategy for Your Grant
This strategy page gives you action items for each step of preparing for, receiving, and managing your grant. You will learn about preparing required reports and working with your business office to submit them.
We also give you information and advice on what to do if the science changes from your original application.
Monitoring your spending is an important part of managing your grant. Know what your options are if you need more money or time.
Note: Foreign grantees and investigators should read our Grants Policy and Management Training for Foreign Investigators for information on negotiating and managing their grant.
Prepare for Award
Be ready to negotiate your grant.
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Work with your business office to prepare for your award.
Send us all your required documentation: just-in-time information and any other administrative items that we request.
Avoid a delay in getting your award by sending it as soon as possible.
Resolve any bars to award with your program officer.
Contact your grants management specialist if you will have a problem completing any of your required actions on time.
Check your summary statement to see the budget that reviewers recommended.
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Just the Facts
Prepare Your Just-in-Time Information in Part 3
Getting a Grant Award in Part 7
Bars to Grant Awards SOP
Early Grant Awards questions and answers.
Grants Negotiation SOP
Welcome Wagon Letter (sent to your institution's business office)
Definitions
Our Advice
Getting a Grant Award in Part 7
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Have your documentation in order.
Work closely with staff in your grants business office to make sure they have the information they need for all your submissions to us.
Know what roles and responsibilities your institution's business office delegates to you.
Make sure your business office signs everything you send, even if it delegates some submission roles to you.
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Our Advice
Getting a Grant Award in Part 7
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Negotiate your level of support.
Your grants management specialist will contact you to negotiate your funding level. Know why it may differ from your request.
If your project's scope, timeline, or budget has changed, know your options.
- If your budget is reduced by 25 percent or more due to a programmatic reduction, you must modify the project.
- Get advice from your program officer to choose the best option; then get your grants management specialist's approval.
Discuss with your institution whether you may start spending funds before getting your Notice of Award.
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Just the Facts
Your Award May Differ From Your Request in Getting a Grant Award in Part 7
Financial Management Plan
Definitions
Our Advice
Negotiate Your Level of Support in Getting a Grant Award in Part 7
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How to Manage Your Grant
Know expectations and requirements.
Work closely with your business office during your award.
Go where the science leads you.
Keep track of your spending.
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Monitor your spending.
Ask yourself:
- Am I pacing myself?
- Am I spending all my money in the first month or two of the project?
- Am I not spending the money fast enough?
Work with your business office to develop a consistent system for managing expenses.
Be sure you conform to NIH's accounting rules.
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Just the Facts
How to Manage Your Grant in Part 7
Our Advice
Advice for Managing Your Grant in Part 7
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Let us help you.
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Learn More
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Get help from NIAID.
Think about attending a grants management seminar or requesting a site visit where NIAID staff come to your institution and review your facilities, protocols, and administrative processes.
Consult with your program officer on scientific matters.
For everything else, go to your grants management specialist.
Check in with both your program officer and grants management specialist at least once a year. Read more on these Strategy pages:
Use our Research Funding site for additional information and help.
Sign up for the NIAID Funding Newsletter and Email Alerts.
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Just the Facts
How to Manage Your Grant in Part 7
Grant Award and Management portal
NIAID Grant Awards—General Information questions and answers
When to Contact an NIAID Program Officer
Site Visits, Grantee SOP
Using the NIAID Research Funding Web Site questions and answers
NIH's eRA Commons Status portal
Our Advice
Advice for Managing Your Grant in Part 7
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Explore the possibility of asking for more time and money.
Discuss an administrative supplement to meet unforeseen scientific needs, e.g., damaged equipment, with your program officer.
Think about asking for a research supplement to support under-represented groups, people returning to work from family responsibilities, or primary caregivers.
To finish your work and assemble your closeout documents, use a no-cost extension to extend your grant for up to twelve months.
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Just the Facts
Supplements to Grants—Administrative, Revision, and Research questions and answers
Research Supplements for special populations or circumstances
Administrative Supplements to Grants and Cooperative Agreements SOP
No-Cost Extension SOP
Our Advice
Advice for Managing Your Grant in Part 7
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Strategy for NIH Funding
How NIAID Makes Funding Decisions · Getting a Grant Award
See the other sections of
Part 7. Funding
Table of Contents for the Strategy
We welcome your comments, questions, or suggestions. Email deaweb@niaid.nih.gov.