Strategy for NIH Funding
How NIAID Makes Funding Decisions · Getting a Grant Award
This strategy page gives you action items for each step of preparing for, receiving, and managing your grant. You will learn about preparing required reports and working with your business office to submit them.
We also give you information and advice on what to do if the science changes from your original application.
Monitoring your spending is an important part of managing your grant. Know what your options are if you need more money or time.
Note: Foreign grantees and investigators should read our Grants Policy and Management Training for Foreign Investigators for information on negotiating and managing their grant.
Be ready to negotiate your grant.
Work with your business office to prepare for your award.
Send us all your required documentation: just-in-time information and any other administrative items that we request.
Avoid a delay in getting your award by sending it as soon as possible.
Resolve any bars to award with your program officer.
Contact your grants management specialist if you will have a problem completing any of your required actions on time.
Check your summary statement to see the budget that reviewers recommended.
Just the Facts
Prepare Your Just-in-Time Information in Part 3
Getting a Grant Award in Part 7
Bars to Grant Awards SOP
Early Grant Awards questions and answers.
Grants Negotiation SOP
Welcome Wagon Letter (sent to your institution's business office)
Have your documentation in order.
Work closely with staff in your grants business office to make sure they have the information they need for all your submissions to us.
Know what roles and responsibilities your institution's business office delegates to you.
Make sure your business office signs everything you send, even if it delegates some submission roles to you.
Negotiate your level of support.
Your grants management specialist will contact you to negotiate your funding level. Know why it may differ from your request.
If your project's scope, timeline, or budget has changed, know your options.
Discuss with your institution whether you may start spending funds before getting your Notice of Award.
Your Award May Differ From Your Request in Getting a Grant Award in Part 7
Financial Management Plan
Negotiate Your Level of Support in Getting a Grant Award in Part 7
Know expectations and requirements.
Read your Notice of Award.
Find your Notice of Award in the eRA Commons within six to eight weeks of our advisory Council meeting or earlier if your application underwent expedited second-level review.
Use the Status module or Issued Notice of Award query.
Review your project's start and end dates, your terms and conditions of award, and the amount of money you will receive for the current and future years.
NIH's Award Conditions and Information for NIH Grants
Understand what to do to manage your grant.
Know your obligations as reflected in your terms and conditions of award.
If you are in a U.S. institution, read these documents to see what NIAID expects of you and find links to other important information.
If you are in a non-U.S. institution, read our Grants Policy and Management Training for Foreign Investigators.
Know your institution's rules for investigators who receive federal funding.
How to Manage Your Grant in Part 7
Grants Policy and Management Training for Foreign Investigators
Advice for Managing Your Grant in Part 7
Work closely with your business office during your award.
Stay on top of reporting and legal requirements.
Know your reporting due dates.
Find out when your business office needs information from you so it can submit these reports:
Standard Reports for NIH-Funded Grants
PHS 2590 Non-Competing Continuation Progress Report
Section 8 of the NIH Grants Policy Statement
Financial Conflicts of Interest for Awardees SOP
NIH's Federal Funding Accountability and Transparency Act
Go where the science leads you.
If you make a new or unexpected discovery, talk to your program officer about whether to modify your aims.
Contact your program officer to explore your options; discuss fiscal and policy implications with your grants management specialist.
Get NIAID's prior approval to change your Specific Aims or anything that expands your project's scope.
Know your options for adding funds.
Prior Approvals for Post-Award Grant Actions SOP
Supplements to Grants—Administrative, Revision, and Research questions and answers
Revision of a Grant SOP
Definition: prior approval for grants
Keep track of your spending.
Monitor your spending.
Work with your business office to develop a consistent system for managing expenses.
Be sure you conform to NIH's accounting rules.
Let us help you.
Get help from NIAID.
Think about attending a grants management seminar or requesting a site visit where NIAID staff come to your institution and review your facilities, protocols, and administrative processes.
Consult with your program officer on scientific matters.
For everything else, go to your grants management specialist.
Check in with both your program officer and grants management specialist at least once a year. Read more at Communicating With NIAID—How to Get Help.
Use our Research Funding site for additional information and help.
Sign up for the NIAID Funding Newsletter and Email Alerts.
Grant Award and Management portal
NIAID Grant Awards—General Information questions and answers
When to Contact an NIAID Program Officer
When to Contact an NIAID Grants Management Specialist
Site Visits, Grantee SOP
Using the NIAID Research Funding Web Site questions and answers
NIH's eRA Commons Status portal
Explore the possibility of asking for more time and money.
Discuss an administrative supplement to meet unforeseen scientific needs, e.g., damaged equipment, with your program officer.
Think about asking for a research supplement to support under-represented groups, people returning to work from family responsibilities, or primary caregivers.
To finish your work and assemble your closeout documents, use a no-cost extension to extend your grant for up to twelve months.
Research Supplements for special populations or circumstances
Administrative Supplements to Grants and Cooperative Agreements SOP
No-Cost Extension SOP
Strategy for NIH Funding
See the other sections of
Part 7. Funding
Table of Contents for the Strategy
We welcome your comments, questions, or suggestions. Email firstname.lastname@example.org.
Last Updated November 01, 2013
Last Reviewed September 30, 2011