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Strategy for NIH Funding
Navigation for the Strategy for NIH Funding. Link to Part 1. Qualify for NIH Funding.Link to Part 2. Pick and Design a Project.Link to Part 3. Write Your Application.Link to Part 4. Submit Your Application.Link to Part 5. Assignment and Review.Link to Part 6. If Not Funded.Link to Part 7. Funding.

Previous page in Strategy.Master the Application   ·   Complete the FormsNext page in Strategy.

Strategy to Prepare the Forms and Just-in-Time

This strategy page gives you action items for each step of preparing the forms for key items such as biosketches, resources, and budget, linking to resource pages with more information and advice.

Before reading the information in this part, you may want to first read about planning the application in Part 2.

While this document is geared toward the basic research project grant, the R01, much of it is useful for other grants.

Complete the Forms

Learn how to write the biographical sketches, resource, budget, and other sections.

Action Summary Learn More

Learn about the forms.

For detailed instructions, read the SF 424 Application Guide.

Read our advice in Complete the Forms in Part 3.

Find the forms in your funding opportunity announcement (FOA), and find more information in the Guide announcement for the FOA.

If you haven't done so already, contact your institution's grants business office to:

  • Find out how its staff can help you prepare your application.
  • Ask whether your institution uses the standard method of submitting directly to Grants.gov or its own system.
  • Find out what information staff in that office will provide.
  • Learn expectations, including your institution's due dates.
  • Have them sign you up for an eRA Commons account if you don't have one already.

Just the Facts

Get Ready Now to Apply Electronically in Part 2

Complete the Forms in Part 3

Definitions

Our Advice

Work With Your Grants Office and other sections of in Complete the Forms in Part 3

 

Write your Abstract and narrative.

Know the following:

  • All reviewers read your Project Summary/Abstract and Project Narrative.
  • NIH uses these sections to assign your application to an institute and study section.
  • They become public documents if your grant is funded.

Use your Specific Aims as a template for your Abstract.

Write your Abstract as a project summary that both a scientist and a lay person can understand, to the extent that you can.

In your Project Narrative, state your project's potential to improve health.

Do not put confidential information in these sections.

Just the Facts

Definitions

Our Advice

Hone Your Abstract and Narrative in Complete the Forms in Part 2

Sample Applications and Summary Statements

Write the resources section.

Make sure you have the resources to complete all the work.

Describe your institutional support, including time, resources, and equipment.

Use a level of detail appropriate to your institution.

Show how your scientific environment will contribute to the success of your project.

If the research will be at more than one site, state which facilities will house which parts of the project.

Our Advice

Will You Have the Resources? in Design a Project in Part 2

Show Resources, Institutional Support in Complete the Forms in Part 3

Sample Applications and Summary Statements

Create the biosketches.

Write biographical sketches that show how you and your key personnel have sufficient experience for your roles on the project.

In your personal statement, showcase your skill; convince reviewers you can lead.

In the contribution to science section, describe up to five of your most significant contributions.

In the research support section, list ongoing and completed support in the last three years to highlight each person's accomplishments.

Choose publications that reveal your skills and those of your team.

Our Advice

Emphasize Expertise in Your Biosketches in Complete the Forms in Part 3

Sample Applications and Summary Statements

If you are a new investigator or are entering a new field, you will most likely plan a modular budget of $250,000 or less.

Enter the same number of $25,000 modules for each year, except for special needs such as equipment.

In your Personnel Justification, list all key personnel (including collaborators), expertise, and role, and state the calendar months they will devote to the project.

In your Consortium Justification, list consultants and collaborators, including roles and calendar months they will devote to the project.

Our Advice

Complete the Forms in Part 3

Sample Applications and Summary Statements

Do the following for both a modular and nonmodular budget.

If you have never prepared a budget before, get help.

Find out whether you have a budget to purchase equipment. If not, know what to consider when requesting the funds in the application.

Make expenses consistent with the research you propose, no more, no less.

See that salaries do not exceed the mandatory cap.

Get help and information from your business office.

Read the SF 424 Application Guide for detailed instructions.

Just the Facts

PI Salary Cap and Stipends

Our Advice

Complete the Forms in Part 3

Sample Applications and Summary Statements

List citations.

Cite the literature thoroughly but limit to fewer than 100 citations, if possible.

Follow NIH's public access policy.

In each citation, include the names of all authors, article and journal title, book title, volume number, page numbers, and year of publication.

Our Advice

Connect to Science With Citations in Complete the Forms in Part 3

Sample Applications and Summary Statements

Check and polish your application.

Action Summary Learn More

Give your application a complete once-over to make sure:

  • Main parts are in sync with one another.
  • Key sections—like the Research Plan—are on point.
  • Everything is well organized.

Get more advice and find checklists in Part 3.

Our Advice

Part 3

 

Get Just-in-Time Information Ready

Get your just-in-time information ready now.

Action Summary Learn More

Just-in-time (JIT) is information you submit after peer review if your application is in the range of possible funding.

NIH emails your business office if you receive an overall impact score of 40 or better, even though this score is higher than NIAID Paylines will support.

You need to send us your JIT information only if you are within or near the paylines.

We will not make an award before we receive your JIT information, but our request is not a guarantee of a grant.

Know why you should prepare your just-in-time information early and why putting it off can be a big mistake.

Just-in-time includes information on:

  • human subjects
  • research animals
  • other support

Find details in our Just-in-Time SOP.

Just the Facts

Prepare Your Just-in-Time Information in Part 3

Sample Just-in-Time Email From NIH

Just-in-Time questions and answers

NIAID Human Subjects Resources portal

Animals in Research portal

Office of Laboratory Animal Welfare

Office for Human Research Protections

Other Support format table in the SF 424 Application Guide

Definitions

Our Advice

Prepare Your Just-in-Time Information in Part 3

Strategy for NIH Funding
Navigation for the Strategy for NIH Funding.

Previous page in Strategy.Master the Application   ·   Complete the FormsNext page in Strategy.

See the other sections of
Part 3. Write Your Application

Table of Contents for the Strategy

We welcome your comments, questions, or suggestions. Email deaweb@niaid.nih.gov.

Last Updated December 17, 2014

Last Reviewed September 29, 2011