See the Glossary for more terms.
Table of Contents
Read the questions and answers below or see the Table of Contents above.
Find basic information in the Strategy for NIH Funding.
You do not need to be a citizen to apply for most research project grants, such as an R01, small grant (R03), or exploratory/developmental grant (R21). Some grant types require citizenship, such as training and small business grants. Read the funding opportunity announcement for details.
If you are a non-citizen working at a U.S. institution receiving an award, you must remain there long enough to finish your project. If you do not have a permanent visa, state in your application that your visa will allow you to remain in the U.S. long enough for you to be productive on the project.
Your institution is responsible for ensuring that you have an appropriate visa. For more information, see Ready for Independent Support? in the Strategy for NIH Funding.
The latter—see Is it better to apply under one of the broad NIH PAs or an institute-specific one? in our Small and Exploratory/Developmental Research Grants questions and answers page.
To find funded applications with abstracts, go to NIH's RePORTER.
No. Your signing official can retrieve a list of Commons users affiliated with your institution.
In general, unfunded applications are confidential, and funded applications and grants may be subject to Freedom of Information Act requests.
In the Privacy, Conduct, Conflict of Interest, and Clinical Research Ethics questions and answers, read:
For more information, go to these resources:
See Strategy for a Successful Submission in the Strategy for NIH Funding.
Typically, NIH allows lateness for circumstances out of your control—including natural disasters or personal tragedies—as well as service on an NIH study section.
See Rules for Late Applications in the Strategy for NIH Funding and the Late Applications SOP.
Possibly. Read If You Need to Send Revised Information in the Strategy for NIH Funding.
For applications reviewed at NIAID, see May I send supplementary, missing,will will will will or corrected materials after a receipt date? in the Peer Review at NIAID questions and answers.
See If I submit an R01 application as a new investigator but receive another R01, does my status change? in our New Investigator Advice questions and answers.
See As an ESI, will I receive a summary statement for my R01 application in time to resubmit for the next review cycle? in our New Investigator Advice questions and answers.
Go to Know What a Summary Statement Means in the Strategy for NIH Funding.
See How Long to Get the Grant in the Strategy for NIH Funding and How long does it take to receive an award? in the NIAID Funding Decisions questions and answers.
Yes. You must follow formatting requirements in the instructions or risk having your application returned. This can happen if you exceed page limits, for example, or use improper fonts, font size, or margins.
For more, go to Master the Application in the Strategy for NIH Funding.
For more information, go to Part 6. If Not Funded in the Strategy for NIH Funding and our Resubmission of Unfunded Applications questions and answers.
Normally you cannot submit the same research project more than once to NIH (or any PHS agency), but there are exceptions, e.g.:
Be sure to submit it as a new application. For example, do not include an introduction describing the changes and improvements that you made.
Follow the due date and instructions in the funding opportunity announcement. Read more in Options if Your Application Isn't Funded in the Strategy for NIH Funding.
If your application does not succeed, in some cases you may use it again.
No. NIH will not accept an application in response to a request for applications that is the same as any application pending initial peer review, unless you withdraw the pending application.
Yes, see the question above, Which types of unfunded applications may I reuse, and how do I proceed?
Yes, as long as the organization is not a Public Health Service agency. NIH allows you to send the same application you submitted or are planning to submit to NIH elsewhere, e.g., a private foundation or a non-PHS agency, such as the Department of Defense.
Even if your application is pending award, you must list it in the other support information you send us before funding. Keep in mind that the other organization may have a similar requirement. You may accept only one of the awards.
Yes, as long as the topic is different, you can submit as many applications as you like. Even after you're funded, this is generally a good idea because one application is rarely enough to keep the funds flowing. At any point, it may take several applications for one to succeed.
If you are applying under the same funding opportunity announcement, check the Number of Applications under the Executive Summary header to see whether more than one application is allowed.
See the Application, Peer Review, and NIAID Investigator-Initiated Program Project (P01) Applications questions and answers.
We recommend that you include a cover letter for all applications, and you must have one for some. Read more in Create a Cover Letter in the Strategy for NIH Funding.
NIH collects other support just-in-time. After your application is within the range of possible funding, we ask you for this information.
All electronic grant application packages have a field for attaching "Current and Pending Support" in the SF 424 Senior/Key Person component form. Ignore that field—NIH does not use it.
When we ask you for other support information, follow the sample in the SF 424 Application Guide. For paper applications, follow the PHS 398. Here's a Sample Other Support Form (PDF). Read more:
Use Form Page 4 of the Budget Pages for the Initial Period of Support, and Form Page 5 for years two, three, four, and five. Use a second Form Page 5 for the budgets of years six and seven.
Yes. It goes in the equipment category.
Applicants must share their final research data for all applications that seek $500,000 or more in direct costs in any year of the grant and for some program announcements and requests for applications. Regardless of cost, applications that are genome-wide association studies need a plan to share data.
Final research data is defined as the recorded factual material commonly accepted by the scientific community as necessary to document and validate research findings.
Describe your plan—or justify its absence—in a brief paragraph in your Research Plan. Put the plan in the PHS 398 Resource Sharing Plan Section for a paper application or the Resource Sharing Plan attachment to the PHS 398 Research Plan form for an electronic application. It does not count toward the page limit.
You may include additional information on data sharing in other sections if appropriate. Find more information about data sharing on the NIH Data Sharing Policy Web page.
Go to What to Add and Not to Add in an Appendix in the Strategy for NIH Funding.
Give complete citations, including titles and authors. Read more on Connect to Science With Citations in the Strategy for NIH Funding.
The personal statement is part of the biosketch, and most grants require one for all key personnel, which includes consultants and technical staff who play a substantive role in the project.
To be sure, read the instructions in your funding opportunity announcement. One exception given in the SF 424 Application Guide applies to training grants for faculty who participate in the training program but not the research projects.
For more guidance, see Emphasize Expertise in Biosketches in the Strategy for NIH Funding.
NIH allows multiple PIs for most grant types. To be sure, check the funding opportunity announcement.
For more information, go to NIH's Multiple Principal Investigators and read Design a Project in the Strategy for NIH Funding.
Read Where to Add Consortium and Contractual Information in the Strategy for NIH Funding and our Subawards (Consortium Agreements) for Grants SOP.
For grants, no. All subcontractors must have a direct subcontract with the awardee institution. A subcontractor to a subcontractor is not allowed.
For contracts, subcontractors can have subcontractors.
See How do I submit a video or other material that cannot be sent electronically? in the Submitting and Validating Your Electronic Application questions and answers.
You do not need a PI signature on applications, progress reports, or prior approval requests. Instead, your institution asks you to sign a principal investigator signature assurance for each application.
You can find more questions and answers about grant applications at Applying for a Grant, Writing a Great Grant Application, and other Application questions and answers.
For questions and suggestions, email firstname.lastname@example.org with the title of this page or its URL and your question or comment. We answer questions by email and post them here. Thanks for helping us clarify and expand our knowledge base.
Last Updated September 08, 2012
Last Reviewed September 08, 2012