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Paper Applications Only Questions and Answers

Table of Contents

How do I know whether to use a paper application?

Use a paper application to apply for administrative supplements for complex award types such as program projects. Check which application method is listed for your supplement type in PA-14-077, Administrative Supplements to Existing NIH Grants and Cooperative Agreements.

All other award types use electronic applications. To be sure, check the funding opportunity announcement.

What forms do I use for a paper application?

Use a PHS 398 Grant Application to submit a paper application.

How will I sign my application?

You do not need a PI signature on applications, progress reports, or prior approval requests. Instead, your institution asks you to sign a principal investigator signature assurance for each application.

Should paper applications be at NIH or postmarked by the receipt date?

NIH uses a receipt date (arrival date) or submission date (postmark date) for different circumstances.

To be considered on time, applications responding to program announcements must have a postmark date on or before the due date.

Applications responding to announcements with unique receipt dates, e.g., requests for applications and program announcements reviewed in an institute, must arrive at NIH by the due date. Documents arriving after the due date must have a proof-of-mailing dated no later than one week before the due date.

When a deadline is on a weekend or federal holiday, the application is due the next business day. Send all parts of your application: the PHS 398 forms, copies, and other materials together.

If you are unable to submit your application on time, please read Can I send my paper application late?

Can I hand deliver a paper application to CSR?

No. For paper applications, your options are U.S. mail or a commercial courier service.

Can I send my paper application late?

Only if you have a valid reason. For more information, see our Late Applications SOP and the NIH Policy for Late Application Submission.

For applications reviewed at NIAID, see May I send supplementary, missing, or corrected materials after a receipt date? in the Peer Review at NIAID Questions and Answers.

May I send supplementary, missing, or corrected materials after a receipt date?

Possibly. Read If You Need to Send Late Materials After Submitting in the Strategy for NIH Funding.

How do I submit a video or other multimedia material?

See How do I submit a video or other material that cannot be sent electronically? in the Submitting and Validating Your Electronic Application Questions and Answers.

Can I apply for an administrative supplement with a paper application?

That depends on the activity code of your grant. Check which application method is listed for your grant type in PA-14-077, Administrative Supplements to Existing NIH Grants and Cooperative Agreements.

Find more information in:

Where can I find more questions and answers about grant applications?

Go to Applying for a Grant, Writing a Great Grant Application, and other Application questions and answers.

What if my question wasn't answered here, or I'd like to suggest a question?

Email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. We answer questions by email and post them here. Thanks for helping us clarify and expand our knowledge base.

Last Updated April 30, 2015

Last Reviewed April 30, 2015