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Paper Applications Only

Questions and Answers

Table of Contents

How do I know whether to use a paper application?

All application types are electronic except some complex award types such as program projects and some cooperative agreements. To be sure, check the funding opportunity announcement.

What forms do I use for a paper application?

Use a PHS 398 Grant Application to submit a paper application.

Can I use expired PHS 398 forms to resubmit a paper application for an RFA?

No. You must use the newest version of the forms - see the link above,

Also, because you're responding to a request for applications, be sure to submit as a new application, i.e., with no introduction or reference to a previous application. See Options if Your Application Isn't Funded in the Strategy for NIH Funding.

How should I prepare my paper application?

For guidance on writing an application, go to our All About Grants Tutorials and Guidance for Preparing a Multiproject Research Application.

Will changes in application length and structure affect paper submissions?

Yes. Changes to page limits and structuring affect all applications. Please refer to Detail of Applications Changes, Table of Page Limits, and your funding opportunity announcement for items you should keep in mind.

We summarized these changes in Strategy to Write the Research Plan and Strategy to Prepare the Forms and Just-In-Time in the Strategy for NIH Funding.

How will I sign my application?

See How will I sign my application? in General Application Information questions and answers.

Where do I send my paper application?

Go to Where do I send my paper application? in Quick Facts on Research Grant Applications.

Should paper applications be at NIH or postmarked by the receipt date?

NIH uses a receipt date (arrival date) or submission date (postmark date) for different circumstances.

To be considered on time, applications responding to program announcements must have a postmark date on or before the due date.

Applications responding to announcements with unique receipt dates, e.g., requests for applications and program announcements that identify location of peer review, must arrive at NIH by the due date. Documents arriving after the due date must have a proof-of-mailing dated no later than one week before the due date.

When a deadline is on a weekend or federal holiday, the application is due the next business day.

Read these and other details at the bottom of NIH's Standard Due Dates for Competing Applications. Send all parts of your application: the PHS 398 forms, copies, and other materials together.

If you are unable to submit your application on time, please read Can I send my paper application late?

Can I hand deliver a paper application to CSR?

No. For paper applications, your options are U.S. mail or a commercial courier service. Read Where do I send my paper application? in Quick Facts on Research Grant Applications.

Can I send my paper application late?

Only if you have a valid reason. For more information, see our Late Applications SOP and the NIH Policy on Late Submission of Grant Applications.

For applications reviewed at NIAID, see May I send supplementary, missing, or corrected materials after a receipt date? in the Peer Review at NIAID questions and answers.

May I send supplementary, missing, or corrected materials after a receipt date?

Possibly. Read If You Need to Send Revised Information in the Strategy for NIH Funding.

How do I submit a video or other multimedia material?

See How do I submit a video or other material that cannot be sent electronically? in the Submitting and Validating Your Electronic Application questions and answers.

Can I apply for an administrative supplement with a paper application?

No. Find more information in:

Where can I find more questions and answers about grant applications?

Go to Applying for a Grant, Writing a Great Grant Application, and other Application questions and answers.

What if my question wasn't answered here, or I'd like to suggest a question?

Email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. We answer questions by email and post them here. Thanks for helping us clarify and expand our knowledge base.

Last Updated January 30, 2014

Last Reviewed March 15, 2012