See the Glossary for more terms.
Table of Contents
The first steps for electronic application are a series of registrations. Most are one time only (rather than annual). See the Grants.gov Registration Instructions for Domestic and Foreign Organizations.
Roles differ in different types of organizations:
Registration is complex. Follow the instructions at Plan Ahead for Electronic Application and Grants.gov Registration Instructions for Domestic and Foreign Organizations.
Both organizations and investigators must have eRA Commons accounts.
After those accounts are set up, you have the option of designating another Commons-registered person in an assistant role who can see your application's status. Read about the assistant role in eRA Commons Roles (PDF), and find out how to designate someone by reading the eRA Commons User Guides.
No. As a PI, you need only one account, which stays with you no matter where you go. If you move to another institution, a business official there can affiliate your account with that institution. Since your account is personal, you must keep it up to date.
When you log in to the Commons, the system will retrieve information about all your applications regardless of institution.
You would need two accounts only if your organization asks you to serve as both the signing official and a PI.
See Plan Ahead for Electronic Application and visit Electronic Submission for more information.
Yes, you need an eRA Commons account. Check with your institution's business officials; they may already have a Commons account for your organization and can set one up for you.
If not, your institution would need to register with eRA Commons and then set up your account. Learn more at eRA’s Registering Institutions and Organizations.
Now, suppose you are serving as key personnel but not in a PD/PI role: In that case, you would not need a Commons account at the time of submission but once funded you would need an account if your effort is included in a progress report.
Also, an eRA Commons ID is required for anyone with a postdoctoral, graduate, or undergraduate role who worked at least one person month per year during the reporting period. The Commons ID is required for people supported by a reentry or diversity supplement, too.
For all other project personnel, the Commons ID is strongly encouraged but currently optional. Read 6.4 Section D—Participants in the NIH and Other PHS Agency Research Performance Progress Report (RPPR) Instruction Guide for more details.
Yes. Foreign institutions go through all the same steps. See definitions for DUNS and System for Award Management as well as eRA Commons and Grants.gov.
For more information on registering, see the following:
Allow at least four weeks before the due date for the whole process—see R01 Planning to Award Timeline by Review Cycle.
If you started eRA Commons registration at least two weeks before the submission date, NIH will not penalize for you an NIH-caused delay.
If that happens, follow procedures for late submissions—see Corrected or Late Electronic Applications questions and answers. State the reason the application is late in the cover letter component.
On the Grants.gov For Applicants page, your authorized organizational representative (AOR) for Grants.gov can check if your organization is registered to apply for grants. AORs can also check the status of applications sent using the Grants.gov downloadable application package and manage profiles there.
If you applied using ASSIST forms instead, your AOR can check the status of applications there instead.
For PIs, after your Commons signing official creates an account for you, the Commons will email you to verify your profile and send you login information. If you are still unsure, email tech support at firstname.lastname@example.org.
To see if your organization has a DUNS number or if your DUNS number matches the one in Commons, go to List of Grantee Organizations Registered in eRA Commons.
Yes, but only if the DUNS number is used for grant applications. Most applicant organizations have one. See the List of Grantee Organizations Registered in eRA Commons.
No. You must use your organization's DUNS data.
Yes. For details on what to do if the organization has no number, see Is a DUNS number required for every subaward/consortium organization? question in NIH's Frequently Asked Questions.
Contact the Grants.gov Contact Center. Learn more about who can help you and when at Communicating With NIAID—How to Get Help.
Contact the eRA Service Desk. Learn more about who can help you and when at Communicating With NIAID—How to Get Help. See the eRA commons training Web site for guidance and tutorials.
See General Info and Planning for Electronic Applications and Funding Opportunity Announcements for the next sets of questions and answers on electronic grant applications. Also go to Applying for a Grant, Writing a Great Grant Application, and other Application questions and answers.
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Last Updated July 27, 2015
Last Reviewed July 27, 2015