See the Glossary for more terms.
See the following documents:
NIH requires researchers requesting $500,000 or more in direct costs in any year to include a plan to share final research data in their applications or proposals or explain why data sharing is not possible.
NIH's genome-wide association studies (GWAS) policy is part of this requirement; however for GWAS, you need to share the data regardless of the proposed budget.
No. You need a data sharing plan only if you're requesting $500,000 or more in direct costs in any year of a grant or contract or if you are proposing a genome-wide association study.
You must share final research and genome-wide association study data. Read more in our SOPs linked above.
In addition, NIH emphasizes the importance of sharing what it refers to as "unique" data—data that cannot be readily replicated, e.g., studies of rare diseases or large or unique populations.
Final research data means recorded, factual material commonly accepted by the scientific community as necessary to validate research findings. It does not include lab notebooks, preliminary analyses, drafts of scientific papers, or objects such as gels or lab specimens.
Start sharing your data by the time the main findings from the final data set have been accepted for publication.
These include publishing, making presentations, putting in an archive or online, or sending individual responses.
Yes, but you still must protect privacy.
Use the resources listed in our SOPs:
Yes. Put that information in your plan.
Yes. Before you apply, discuss your proposed plan with an NIAID program officer. Go to Contact Staff for Help.
For grant applications, put the plan in the Resource Sharing Plans section of the PHS 398 Research Plan form (electronic) or the PHS 398 Resource Sharing Section (paper). It does not count toward the the Research Strategy page limit. If your research involves genome-wide association studies (GWAS), you need to state that in your cover letter too.
For contract proposals, follow the instructions in the solicitation.
Peer reviewers assess the plan during review, and your program officer assesses its adequacy after review. You may want to discuss the plan with your program officer before you submit the application.
Though not factored into your overall impact score, the review assessment is recorded in the summary statement for follow-up. While an inadequate plan would not create a bar to award, it flags the program officer to make sure an acceptable plan is in place before we make an award.
For a noncompeting application, your program officer will consider your willingness to share as one criterion for continued funding. He or she may also be able to help you develop your plan.
No. See Who assesses my data sharing plan? above.
Yes. For noncompeting applications, document your sharing of data in your progress report. Go to Send Us an Annual Progress Report in the Strategy for NIH Funding.
Data sharing plans must comply with the Health Insurance Portability and Accountability Act.
Strip identifiers and take other appropriate measures, such as withholding part of the data, statistically altering the data without compromising secondary analyses, requiring researchers who seek data to protect privacy, and providing data access in a controlled site.
Yes. And if you plan to access GWAS data, it’s a good idea to get the approvals before applying so you will be ready if you get funded.
Read the Data Sharing for Grants: Genome-Wide Association Studies SOP and What Resources Do You Need to Share? in the Strategy for NIH Funding.
In general, NIH policy requires that results and accomplishments be shared as a term of award.
However, sharing is not required for every award or every resource. If a grant has a data sharing or model organism sharing plan, the PI should follow the NIH-approved sharing plan. That plan may or may not require sharing, or may only require sharing in certain ways, for example, providing the reagent or resource to a repository.
Be sure to check our repositories for the resources you seek at NIAID Resources for Researchers. These repositories are public, though most have requirements you’ll have to meet before you can request materials.
You can also read What can I do if I believe an investigator is refusing my request for strains or other resources? on NIH's Frequently Asked Questions.
If this policy applies to you, contact an NIAID program officer before applying. Go to Contact Staff for Help.
See Contact Staff for Help for contact information. Contractors and offers should ask the contracts staff member listed in the solicitation. See the Extramural R&D Solicitations list or Office of Acquisitions staff listing.
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Last Updated February 01, 2012
Last Reviewed January 31, 2012