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Corrected or Late Electronic Applications

Questions and Answers

Table of Contents

Corrected Applications

Late Applications

Corrected Applications

Read the questions and answers below or see the Table of Contents above.

What is a corrected application?

You will need to correct your application when your previous application has failed either Grants.gov or eRA Commons validation.

A corrected application differs from a resubmission, an amended application that a PI who did not succeed in getting funded has revised based on feedback from the initial peer review. Read more on our Resubmission of Unfunded Applications questions and answers.

How do I submit a corrected application?

If your application does not successfully get through either Grants.gov or eRA Commons validation, your authorized organizational representative (AOR) must submit a corrected application through Grants.gov.

  • Resend all. You must fix problems and resubmit the whole application—NIH does not retain any part of a previous application.
  • Changed/Corrected. On the first page of the SF 424, select "Changed/Corrected Application" in the Type of Submission field, box 1.
  • Federal Identifier field. Once the box described above is checked, Grants.gov will require data in the Federal Identifier field, box 4.
    • For a new application, including a corrected new application, enter the Grants.gov tracking number (or "N/A" if you don't have it).
    • For a renewal of an existing grant or a grant revision (competing supplement), enter the previous NIH award number, e.g., 1 R01 AI 123456-01, if that field is blank.
  • Cover letter. You need to include a cover letter only if the submission deadline has passed. Read more below at Do I need a new cover letter for a corrected application?
  • Resubmit to Grants.gov. Always have your AOR resubmit the application to Grants.gov even if the failure point was in the Commons.

How much time do I get to submit a corrected application?

Your application must get a Grants.gov timestamp before the submission deadline. Read more at First Step: Grants.gov Validation and Next Step: eRA Commons Validation in the Strategy for NIH Funding.

Do I need a cover letter for a corrected application?

If the due date has not passed, your corrections won't require a cover letter.

If the due date has passed, your application is late. Describe the problems you fixed in the Optional Documents section of the PHS 398 Cover Letter File form. Include all relevant information from your previous cover letter since NIH doesn't keep the old version.

If your application is late, read the questions below starting with What is a late application?

What if I need to correct something after the application passes validation in the Commons?

Read If I am not satisfied with the application, what should I do? and How much time do I have to make changes? in the Submitting and Validating Your Electronic Application questions and answers.

May I send supplementary, missing, or corrected materials after a receipt date?

Possibly. Read If You Need to Send Revised Information in the Strategy for NIH Funding. For applications reviewed at NIAID, see May I send supplementary, missing, or corrected materials after a receipt date? in the Peer Review at NIAID questions and answers.

Late Applications

Read the questions and answers below or see the Table of Contents above.

What is a late application?

An application that does get a Grants.gov timestamp by 5:00 p.m. your institution's local time on the submission date listed in the funding opportunity announcement, as explained in the SF 424 Application Guide.

When may I submit a late application?

You may submit a late application whenever you have an NIH-accepted reason, such as:

  • Problem with a federal electronic system.
  • Natural disaster.
  • Personal tragedy.
  • Service on an NIH advisory panel, under rules for continuous submission.

You’ll need to include your reason in your cover letter, and NIH does not have to accept your application. 

Read more in Rules for Late Applications in the Strategy for NIH Funding.

If I have an NIH-accepted reason for submitting late, how do I proceed?

Explain the reasons for your delay in your cover letter and include it with your completed grant application package. Use the PHS 398 Cover Letter File form. See the Late Applications SOP.

Can I get permission in advance to submit a late application?

No.

Should I contact CSR to explain why I'm late?

No. Contacting NIH's Center for Scientific Review will not influence whether NIH accepts your application.

How do I submit other support, progress reports, and other required information?

Find answers in the General Application Information questions and answers.

Where can I find more questions and answers about grant applications?

Go to Applying for a Grant, Writing a Great Grant Application, and other Application questions and answers.

What if my question wasn't answered here, or I'd like to suggest a question?

Email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. We answer questions by email and post them here. Thanks for helping us clarify and expand our knowledge base.

 

Last Updated April 12, 2013

Last Reviewed September 08, 2011