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Corrected or Late Electronic Applications Questions and Answers

Table of Contents

Corrected Applications

Late Applications

Corrected Applications

Read the questions and answers below or see the Table of Contents above.

What is a corrected application?

You will need to correct your application when your previous application has failed either or eRA Commons validation.

A corrected application differs from a resubmission, an amended application that a PI who did not succeed in getting funded has revised based on feedback from the initial peer review. Read more on our Resubmission of Unfunded Applications Questions and Answers.

How do I submit a corrected application?

If your application does not successfully get through either or eRA Commons validation, your authorized organizational representative (AOR) must submit a corrected application.

  • Resend all. You must fix problems and resubmit the whole application—NIH does not retain any part of a previous application.
  • Changed/Corrected. On the first page of the SF 424, select "Changed/Corrected Application" in the Type of Submission field, box 1.
  • Federal Identifier field. Once the box described above is checked, will require data in the Federal Identifier field, box 4.
    • For a new application, including a corrected new application, enter the tracking number (or "N/A" if you don't have it).
    • For a renewal of an existing grant or a grant revision (competing supplement), enter the previous NIH award number, e.g., 1 R01 AI 123456-01, if that field is blank.
  • Cover letter. You need to include a cover letter only if the deadline has passed. Read more below at Do I need a new cover letter for a corrected application?
  • Resubmit using the same electronic method as before. If the failure point was in the Commons, you don't send the corrections to the Commons directly. Instead, always have your AOR resubmit the application using your ASSIST forms, application package, or proprietary system.

How much time do I get to submit a corrected application?

Your application must get a timestamp before the submission deadline. Read more at First Step: Validation and Next Step: eRA Commons Validation in the Strategy for NIH Funding.

Do I need a cover letter for a corrected application?

If the due date has not passed, your corrections won't require a cover letter.

If the due date has passed, your application is late. Describe the problems you fixed in the Optional Documents section of the PHS 398 Cover Letter File form. Include all relevant information from your previous cover letter since NIH doesn't keep the old version.

If your application is late, read the questions below starting with What is a late application?

What if I need to correct something after the application passes validation in the Commons?

Read If I am not satisfied with the application, what should I do? and How much time do I have to make changes? in the Submitting and Validating Your Electronic Application Questions and Answers.

May I send supplementary, missing, or corrected materials after a receipt date?

Possibly. Read If You Need to Send Late Materials After Submitting in the Strategy for NIH Funding. For applications reviewed at NIAID, see May I send supplementary, missing, or corrected materials after a receipt date? in the Peer Review at NIAID Questions and Answers.

Late Applications

Read the questions and answers below or see the Table of Contents above.

What is a late application?

An application that does not get a timestamp by 5:00 p.m. your institution's local time on the due date listed in the funding opportunity announcement, as explained in the SF 424 Application Guide.

When may I submit a late application?

You may submit a late application whenever you have an NIH-accepted reason, such as:

  • Natural disaster.
  • Personal tragedy.
  • System issues on a government website, as long as you follow instructions in NIH's Guidelines for Applicants Experiencing System Issues.
  • Service on an NIH Advisory Panel.
    • Under rules for continuous submission, you may apply late for R01, R21, and R34 grants. To qualify, you must be on the list of Applicants Eligible for Continuous Submission.
    • Recent temporary or ad hoc service on an NIH advisory group during the two months before or two months after an application due date.

NIH allows a two-week window after an application due date to consider accepting your late application. NIH does not have to accept your application if you don't have a valid reason. Read more in Rules for Late Applications in the Strategy for NIH Funding.

If I have an NIH-accepted reason for submitting late, how do I proceed?

Submit your application within the two-week window after your application due date for NIH to consider accepting your late application. Include a cover letter explaining the reason for your delay and your completed grant application package.

Contact the scientific review officer and program officer listed in the FOA.

For more details, read the Late Applications SOP.

Can I get permission in advance to submit a late application?


Should I contact CSR to explain why I'm late?

No. Contacting NIH's Center for Scientific Review will not influence whether NIH accepts your application.

How do I submit other support, progress reports, and other required information?

Find answers in the General Application Information Questions and Answers.

Where can I find more questions and answers about grant applications?

Go to Applying for a Grant, Writing a Great Grant Application, and other Application questions and answers.

What if my question wasn't answered here, or I'd like to suggest a question?

Email with the title of this page or its URL and your question or comment. We answer questions by email and post them here. Thanks for helping us clarify and expand our knowledge base.

Last Updated March 31, 2016

Last Reviewed July 27, 2015