See the Glossary for more terms.
Table of Contents
A renewal application is a request for funding to continue your NIH-funded research. You apply again for support and undergo initial peer review. To avoid a break in funding, apply for the renewal well before your first award ends.
Alternatively, you may submit a new application. The best approach depends on your circumstances—see the next question.
For information on renewals, go to NIAID's Apply for Renewal or Start Anew in the Strategy for NIH Funding.
It's your choice. When deciding, consider your situation and the science; then contact your program officer for advice.
For example, it is advantageous to apply with a renewal if you have made progress and accomplished most or all of your Specific Aims, and you plan a logical continuation using the same funding mechanism.
Going in a new direction or expanding the scope of the research calls for a new application. Read more in Apply for Renewal or Start Anew in our Strategy for NIH Funding.
Your renewal should have new or mostly new Specific Aims, given the expectation that most or all of your original aims have been achieved. Peer reviewers will take into account what you have accomplished when assessing the merits of your renewal application.
Also, a renewal should clearly link back to your previous grant's Specific Aims, showing progress without duplicating the aims of the previous grant. It's important to show that you successfully conducted relevant research, got results, and then will use those results to pursue the next set of experiments.
We suggest reading Apply for Renewal or Start Anew in our Strategy for NIH Funding.
No, but you can submit one as a renewal, and another as a new application that's significantly different.
Be aware that there are different due dates for new and renewal applications. You may also want to read our advice on renewals—go to Apply for Renewal or Start Anew in the Strategy for NIH Funding.
Good planning is critical. Some people wait until the last possible receipt date to send in their renewal applications without a break in funding, though often it's best to apply earlier.
If you have sufficient data, you may consider submitting your application one or more review cycles early. Applying early gives you time to revise and resubmit if you do not get a fundable score.
For more guidance, read the Strategy for NIH Funding. Go to NIH's Review and Award Cycles table for receipt dates and funding timeframes.
If you are submitting a renewal application, reviewers expect to see data showing progress no matter when your application arrives.
Your timing hinges on your comfort level with your data and progress, the length of the grant, and the complexity of the project. Read more in the Strategy for NIH Funding.
No. Send in your application one or more review cycles early only if you have enough data to show progress.
The early approach does not apply to short awards or work progressing slowly. For more advice, read the Strategy for NIH Funding.
No. Though you can submit your renewal application at any time, your renewal cannot be funded until shortly before the final grant year is about to end.
We will keep track of the application, and if it is within the next fiscal year’s payline, we will make the award. Of course, you may also choose to resubmit.
Yes, the R01 in the no-cost extension period will end when the new grant is awarded. The renewal is a continuation of the activity.
R01 awards typically have carryover authority, so any unspent funds will be carried over to the new segment. You can check your Notice of Award to confirm if your award has carryover.
If you do not have automatic carryover, follow the procedures listed in the Carryover Requests SOP.
For the past several years—which we expect to continue—NIAID has limited the amount of money you can request for your renewal R01 to 20 percent more than the direct costs of the last noncompeting award.
The cap is part of NIAID's financial management plan. Go to our Paylines and Funding page for the latest information, and read Planning a Budget in the Strategy for NIH Funding for how NIAID calculates that cap.
The renewal cap applies only to R01 grants. Although sometimes NIAID requests an exception to a cap from our advisory Council, this is highly unusual, and you shouldn't expect it.
As always, we recommend discussing your options with your program officer.
Go to Planning a Budget in the Strategy for NIH Funding to see how we compute the cap.
Yes, if the cap results in a number between modular increments, you round up to the next module.
Here's an example. If you send in your application as a renewal, you are limited to 20 percent more than $130,000. This is a reasonable approach if you are pretty much continuing the same research you started with.
However, if your research has evolved in scope, you may want to apply with a new grant. In that case, change the title and abstract to include your new Specific Aims, so the focus of the application reflects the new scale of your research.
Because new investigators typically receive less money than more experienced grantees, the cap is often a problem for them. For more advice, contact your program officer, and read Strategies for Dealing With a Budget Cap in the Strategy for NIH Funding.
No. All budgets are based on the first year budget. Modular grants get the same number of modules (same funding level) each year. Nonmodular grants may get a small increase or a decrease, depending on NIAID's financial management plan for that year.
You can request funds in excess of the cap for one-time costs, such as equipment. Go to Planning a Budget in the Strategy for NIH Funding and the Renewal Funding SOP for more information.
You have several options. Regardless of Institute policy, you should request the resources needed for your research. Learn more in Strategies for Dealing With a Budget Cap in the Strategy for NIH Funding.
The cap affects all applications, modular or nonmodular, regardless of funding level.
Keep in mind that it's harder to get funded in a lean budget year and that you may not get funded at the study section-approved level. Read more in When Funding Is Tight in the Strategy for NIH Funding.
No. While it is often best to keep the same title, use a different title if it's a better fit.
If you do change the title, check the box indicating that your application is a renewal on the checklist (the last page) of the grant application, and enter your grant number. That way, NIH will know you are submitting a renewal with a new title.
No. You can request any study section in your cover letter if it’s relevant to the science. However, keep in mind that there’s no guarantee your application will go there.
Although it’s rare, grants can be funded in situations where the previous competitive segment was funded by another institute or center (IC). Check with a program officer in the other IC to see whether there is interest in your application before you submit the application.
Request that IC as the primary institute in your cover letter. If your application is able to fit a different IC’s mission, you can work with your program officer to request a dual assignment if you didn't request it when you initially submitted the renewal application.
Many ICs will accept a transfer before review but not afterwards, so it's best to inquire whether there is interest in accepting the application at another IC before review.
If the assigned IC doesn’t wish to fund the application, then a secondary IC can determine that it’s important to their mission and request that the application moves to their IC. The secondary IC will generally only fund the application if the score is within their payline.
For more information, see the Request for Primary IC Assignment SOP.
A Research Plan follows the same format and page limits for a renewal as a new application, with a few differences.
Instead of preliminary studies, include a Progress Report. You also include a Progress Report Publication List, information on Inventions and Patents, and a Planned Enrollment Report and Cumulative Inclusion Enrollment Report if you're conducting human subjects research.
See How to Fill Out the Forms in the Strategy for NIH Funding, and check the SF 424 Application Guide of the R01 funding opportunity announcement for further details.
NIH doesn’t have a progress reporting form for renewal applications. You’ll report progress in your Research Strategy. See a sample application that is a renewal, if you want to see how another PI did his.
For additional information, see How to Fill Out the Forms and Preliminary Studies or Progress Report in our Strategy for NIH Funding.
No, it's not. The SF 424 (R&R) Application Guides state that the Progress Report Publication List should not be included in the Approach part of the Research Strategy. Therefore, it’s not part of the 12-page limit for that section.
Instead, the Progress Report Publication List is a separate attachment for the PHS 398 Research Plan. The application guides don't specify a page limit for that attachment.
Yes. NIAID does not reset grant dates every year. If we do, we let investigators know through our NIAID Funding News. Sign up to receive an email each time it is published at Subscribe to Email Alerts.
Go to Does NIAID have instructions for renewals of training grants? in the Training Grants questions and answers. Read Does my renewal application need to be as detailed as my original application? on that page.
No. The grant need not be active and there is no time limit for a renewal application. However, reviewers will probably be concerned by major gaps.
If a significant amount of time has elapsed, indicate what you have done in the interim. Highlight any preliminary data you may have obtained, and show that your planned research is current with the latest science.
See If I change some of the collaborating projects in my P01, is my submission a renewal or a new grant application? in the NIAID Investigator-Initiated Program Project (P01) Applications questions and answers.
See Do I need to submit a final progress report for my grant if I am applying for a renewal? in the Progress Reports questions and answers.
No, you cannot automatically renew another PI’s grant. However, if a PI moves to another institution and your institution does not allow the PI to take the grant with him or her, then your institution can keep the grant and propose you as the new PI. If NIAID approves, you as the new PI can then apply for a renewal (Type 2).
If you plan to continue the research of another PI who has left your institution but are not already the PI (or coinvestigator) of the original grant, then submit a new application (Type 1) under your name and explain your situation in the cover letter.
For more information, contact the grants management specialist for the applicable grant and see the Change of Principal Investigator SOP.
Email firstname.lastname@example.org with the title of this page or its URL and your question or comment. We answer questions by email and post them here. Thanks for helping us clarify and expand our knowledge base.
Last Updated June 18, 2015
Last Reviewed June 10, 2013