See the Glossary for more terms.
Some links will work for NIAID staff only.
This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.
To enable NIAID to add funds to a grant or cooperative agreement for defined purposes that do not significantly expand a project's scope.
Administrative supplements are funds awarded above study section-recommended levels or outside the fiscal year funding policies. We generally pay only for items resulting from events unforeseen when the competing application was submitted.
PIs may apply for an administrative supplement at any time, as long as they meet the Requirements listed below.
However, NIAID awards administrative supplements under rare circumstances and only if extramural scientific divisions have sufficient funds in their discretionary pools. If no funds remain, a division may request an allocation from NIAID's budget office.
While there is no limit to the amount of funding applicants can request, they must justify their budgets and provide a scientific rationale. NIAID rarely funds requests larger than the parent grant.
Administrative supplements do not go through peer review. They are reviewed by NIAID staff with relevant expertise and no conflict of interest.
NIAID awards administrative supplements to do the following:
Grantees may ask for administrative supplements if the following requirements are met:
Administrative supplements may not pay for a PI to move in a new scientific direction or use a new technology. For example, beginning use of microarray technology or an animal model not specified in the application. If additional funds are needed for such purposes, investigators should apply for another R01 or a small grant such as an R03 or R21.
Requests must stay within the scope of the research. If grantees need additional funds for a significant expansion in project scope, they should request a revision (competing supplement) rather than an administrative supplement. See the Revision of a Grant SOP.
DAIDS staff can see Administrative Supplements for internal procedures and guidelines.
GMP staff can see Administrative Supplements SOP and End-of-Year Funding SOP for more responsibilities.
DAIDS: Contact for NIAID Staff (primary) or Contact for NIAID Staff (backup)
DMID: Contact for NIAID Staff
DAIT: Contact for NIAID Staff
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NIAID's Cooperative Agreements Staff Portal.
eRA's Grant Folder Release Notes
NIAID Planning and Reporting System (NPARS) SOP
NIAID Planning and Reporting System (NPARS)
Definitions of Special Issues Presented to Council
NIAID Funding Policy and Process SOP
Special Issues Requiring Council Review SOP
Supplements to Grants—Administrative, Revision, and Research questions and answers
GMP staff can see GMP's CAAP and NPARS SOP
Last Updated March 06, 2014
Last Reviewed March 07, 2012