See the Glossary for more terms.
Some links will work for NIAID staff only.
This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.
To prevent NIAID from making an award before resolving scientific review group (SRG) concerns about the protection of human subjects or unacceptable gender, minority, or children inclusion.
Missing or insufficient human subjects information may adversely affect an application's overall impact/priority score and can result in a bar to award.
SRG recommendations may prevent NIAID from making an award before human subjects documentation is in place and SRG concerns are resolved.
To resolve bars relating to the protection of human subjects, program staff work with applicants and NIH's Office of Extramural Programs (OEP) before a fiscal year closes.
To resolve inclusion issues, an applicant must address the problems and submit information to NIAID program staff. After program staff approve the documentation, grants staff remove any bars.
If an institution does not have a Federalwide Assurance (FWA) from the Office for Human Research Protections (OHRP), NIAID will withhold funding until an FWA is in place. Read more in the Human Subjects Federalwide Assurances SOP.
Learn more about human subjects requirements at NIAID Human Subjects Resources on the NIAID Research Funding website and in HHS's Policy and Guidance on human subjects.
Roles differ by division. Here is the general process.
Below are actions to lift a bar to award and issue a restricted award at the end of a fiscal year. Do not make code changes on your own—this is OEP's responsibility.
See GMP's Human Subjects SOP for more details.
Human Subjects Concern.
To lift a bar to award reflecting the SRG's concerns about human subjects protections:
Unacceptable Gender, Minority, and Children Codes. To lift a bar to award because of unacceptable inclusion codes:
End of Year. At the end of a fiscal year, OEP permits NIAID to award applications with restrictions on human subjects research. However, it does not permit NIAID to award applications with code 44 bars to award.
NIAID decides late in the fiscal year whether to make restricted awards, and may instead decline to fund applications with bars.
To make restricted awards at the end of a fiscal year, grants management staff do the following:
NIAID Points of Contact for issues involving bars to awards:
NIAID staff should contact OEP through HSPAS.
Applicants or grantees with questions should read Communicating With NIAID—How to Get Help.
If you have knowledge to share or want more information on this topic, email firstname.lastname@example.org.
Bars to Grant Awards SOP
Decision Trees for Human Subject Requirements
End-of-Year Funding Timelines and Processes SOP
HSPAS Instructions for Submissions
Human Subjects in Research Requirements SOP
IMPAC II SOP
NIH's Policy Topic: Human Subjects Protection
OEP-HS Procedures for Changing Codes
Trans NIAID Clinical Research Toolkit
Last Updated June 03, 2016
Last Reviewed May 28, 2015