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Revision of a Grant SOP

Lock icon: This link will not work for public visitors.Some links will work for NIAID staff only.

This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.

Purpose

To award new funds to grantees through a revision application for a significant expansion of a project's scope.

Procedure

Revision applications request funding to expand the scope of an existing grant. They do not restore funds that were part of standard grant reductions.

*Note: Revision applications are not allowed for funding opportunity announcements with a single due date unless the FOA specifically states they are. However, revisions are allowed for most investigator-initiated program announcements with multiple due dates. 

Grantees who want to expand their project's scope and are allowed a revision (also known as a competing supplement), must apply for one and undergo peer review. For more information on expanding scope, see What Constitutes a Change in Scope? in the Strategy for NIH Funding.

Investigators apply to the parent announcement, but must wait until their application has been funded. Revisions may not extend beyond that grant's project period.

See the Administrative Supplements to Grants and Cooperative Agreements SOP for adding funds to a grant or cooperative agreement for purposes that do not significantly expand a project's scope.

Investigators

  • Check your FOA to see if revisions are allowed. If they are, discuss the possibility of applying for one with your program officer, focusing on the scientific need.
  • If you need $500,000 or more in direct costs in any year, get approval from your program officer at least six weeks before applying.
    • When you apply, submit documentation stating that you've discussed direct costs with your program officer and that NIAID has agreed to accept your application.
    • See the Big Grants SOP for more information.
  • Discuss the revision with your grants management specialist, focusing on the dollars and policy issues.
  • Send a full application requesting funds for new Specific Aims. Keep the title, but do not resubmit the original application.
    • For most grant types, including R01s, you will apply electronically even if you originally applied in paper.
    • Prepare a one-page introduction:
      • Describe the objective of the revision and how it influences the Specific Aims and Approach section of the Research Strategy.
      • Attach it as a PDF to the Introduction to Application field of the PHS 398 Research Plan form.
  • Describe budget changes for the rest of the project period in the budget justification attachment in the Research and Related Budget components. Don't include the original budget.
  • In the body of your application, include enough information from your original application to enable reviewers to evaluate the revision in relation to the original.
    • In the Preliminary Studies/Progress Report section:
      • Include a progress report with the project period beginning and end dates, a summary of the importance of your findings in relation to your Specific Aims, and an account of progress toward achieving your aims.
      • You can either include this as a subsection of the Approach section or integrate it into any of the three main sections of the Research Plan.
      • If you do the latter, be sure to mark the information clearly, for example, with a bold subhead.
    • If your application includes a line of investigation not recommended by the scientific review group, respond to the criticisms in the summary statement by adding data obtained since your original application or revising substantially.
    • If you revise the aims, mark revisions clearly and summarize them in your introduction.
  • For information on research involving human subjects, go to Human Subjects Resources on Research Funding.

Program and Grants Staff

  • Advise investigators about the need and feasibility of obtaining a revision.

Scientific Review Staff

  • If the parent grant was reviewed at NIAID, convene study sections to review a revision application.

Contacts

Grantees with questions should contact the appropriate program officer or grants management specialist. For more information, read Communicating With NIAID—How to Get Help.

Lock icon: This link will not work for public visitors.Contact for NIAID Staff

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

For general information about all types of supplements, see Supplement Types Awarded to Research Grants SOP

NIAID Funding Policy and Process SOP

SF 424 Application Guide for your grant application package

Last Updated October 29, 2014

Last Reviewed June 17, 2013