Skip Navigation

Research Funding

Skip Content Marketing
  • Share this:
  • submit to facebook
  • Tweet it
  • submit to reddit
  • submit to StumbleUpon
  • submit to Google +

Disaggregation

Lock icon: This link will not work for public visitors.Some links will work for NIAID staff only.

Standard Operating Procedure Table of Contents

Purpose

To allow ICs to fund one or two individual research projects from a multiproject grant application that does not receive a fundable overall impact score.

Procedure

NIAID may disaggregate a maximum of two research projects from a multiproject grant application. However, this is done very rarely, and only in accordance with NIH policy requirements and programmatic need.

NIAID may be audited for disaggregation use.

PIs and Applicants

  • You may submit an R01 for each component project when you apply for a program project (P), cooperative agreement research program (U19), or specialized center (U54) grant.
  • If a program officer wants to disaggregate your application, send a revised budget, a new PHS 398 face page and PHS 398 checklist, and any other information you're asked for.

Program Staff

  • Identify candidates for disaggregation.
  • With your division coordinator and grants management specialist, determine whether NIAID can disaggregate a project and what documentation is required to do so.
  • Confirm with division budget liaison and the budget office (Budget and Financial Management Branch) that funds are available.  
  • If funds are available, tell the PI that NIAID is considering the project for possible award, and request a new PHS 398 face page, PHS 398 checklist page, and revised budget. 
    • Individual project PI may be from a different institution than the institution that submitted the multiproject application.
    • Revised budget is necessary because the individual project may need resources that were included in one of the cores of the multiproject application.
  • Prepare the NIAID Disaggregation Request Memorandum for the Division of Extramural Activities (DEA) director’s approval. 
    • Do not complete the memo online; see Using Forms and Letters.
    • Get signature of approval from your division director.
    • Copy the parties listed at the bottom of the form.
  • Send disaggregation request memo and the following documents to the grants management specialist:
    • New PHS 398 face page.
    • Full subproject portion of the original multiproject application.
    • Summary statement from the multiproject application.
    • New PHS 398 checklist page.

Grants Management Specialists

  • Review the revised budget for unallowable costs, salary cap, and other information.
  • Ensure that all required assurances and approvals are in place.
  • Forward the disaggregation request memo and documents to the grants management officer for signature of approval.
  • After the disaggregation is complete and the Center for Scientific Review (CSR) has assigned a new grant application number, do the following:
    • Complete the Grants Management Checklist.
    • Issue the award with the appropriate terms.
  • For details, read GMP's Lock icon: This link will not work for public visitors.Disaggregation SOP.

Grants Management Officer

  • Sign the disaggregation request memo, if you approve, and forward with the documents package to the NIAID referral officer. 

NIAID Referral Officer

  • Check the disaggregation request memo for accuracy and make sure all required documents are attached.
  • Confirm PI's IMPAC ID number.
  • Forward memo and documents to the DEA director for approval.
  • Once the DEA director approves and signs the disaggregation request memo, do the following:
    • Send the documents below to CSR's Division of Receipt and Referral (DRR). Email documents if full subproject portion of the original multiproject application is less than 100 pages. Otherwise, deliver to DRR one hard copy of the memo and three hard copies of the new PHS 398 face page, budget pages, subproject, summary statement, and new PHS 398 checklist.   
      • Memo.
      • New PHS 398 face page.
      • New budget pages.
      • Full subproject portion of the original multiproject application.
      • Summary Statement from multiproject application.
      • New PHS 398 checklist page.
    • Email one copy of the memo and documents to the grants management specialist.
    • Retain one copy of the memo and documents in the DEA Office of the Director.
    • Watch for a Disaggregate Memo email from CSR. 
      • Note: once CSR staff have assigned a new grant number, they email a Disaggregate Memo—copying the NIAID referral officer—to NIH's Office of Extramural Research requesting that it complete the last step. 
    • Forward a copy of CSR's Disaggregate Memo email to the program officer, grants management specialist, and DEA director.
    • Within one week, check IMPAC to confirm that the disaggregation is completed in the system. 

Division of Extramural Activities Director

  • Approve or disapprove disaggregation requests.
  • Forward approved disaggregation memos to the Lock icon: This link will not work for public visitors.NIAID referral officer to complete the process.

Contacts

Applicants with questions should read Communicating With NIAID—How to Get Help.

NIAID Referral Officer—Lock icon: This link will not work for public visitors.Contact for NIAID Staff

DEA Director—Lock icon: This link will not work for public visitors.Contact for NIAID Staff

Grants Management Officer—Lock icon: This link will not work for public visitors.Contact for NIAID Staff

CSR's Division of Receipt and Referral—Lock icon: This link will not work for public visitors.Contact for NIAID Staff

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

Lock icon: This link will not work for public visitors.Office of Extramural Research disaggregation policy memo Web page

 

Last Updated June 21, 2012

Last Reviewed June 21, 2012