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Early Notification SOP

Lock icon: This link will not work for public visitors.Some links will work for NIAID staff only.

This SOP has internal roles only.

This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.

Purpose

To give NIH institutes and centers (ICs) the opportunity to comment on and participate in NIH request for applications (RFAs) or program announcements (PAs) before they are published.

Procedure

The Lock icon: This link will not work for public visitors.NIH Guide Publishing System (NIHGPS) lets ICs comment on NIH RFAs or PAs to see if they wish to cosponsor an initiative or identify overlap issues with another initiative. See Co-sponsorship of RFAs and PAs SOP.

When an initiative is posted in the NIHGPS, ICs have 14 days to respond. However, if an initiative is classified as a Genes and Environment Initiative (GEI), Genome Wide Association Study (GWAS), Neuroscience BluePrint, Common Fund, Superfund, or OppNet, then ICs only have five days to respond.

After that time, NIH may publish an initiative without the participation of any IC. If ICs want to sign on after an initiative is published in the NIH Guide, they must contact the issuing IC to have a notice of participation published in the NIH Guide.

Program Officers

  • Complete an EN Information form.
    • If you know of an IC that may want to cosponsor an initiative, contact its program staff to determine interest or potential overlap before publication in the NIH Guide.
      • Well before publication, alert any potential cosponsors so they can get internal approval and funding.
      • Under Shared Interest with Other ICs
        • Enter the IC and contact information if an IC has overlap concerns or is interested but not ready to commit.
        • Enter the amount it will be contributing and the contact's name if an IC makes a commitment.
  • Send completed form and an electronic draft of the RFA or PA to your program division coordinator.

Program Division Coordinators

Office of Extramural Research Policy and Operations Staff

  • Enter initiatives into the NIHGPS within five days of receipt.
  • Review early notification entries from other ICs and forward those of interest to program officers for comment and potential participation.
  • Confirm participation with program.
  • Sign on in NIHGPS to cosponsor initiatives issued by other ICs.

Contacts

Lock icon: This link will not work for public visitors.Contact for NIAID Staff

Program Division Coordinators


Lock icon: This link will not work for public visitors.Contact for NIAID Staff—DAIDS

Lock icon: This link will not work for public visitors.Contact for NIAID Staff—DAIT

Lock icon: This link will not work for public visitors.Contact for NIAID Staff—DMID

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

Co-sponsorship of RFAs and PAs SOP

Last Updated August 23, 2013

Last Reviewed August 23, 2013