Skip Navigation
Leading research to understand, treat, and prevent infectious, immunologic, and allergic diseases
Skip Content Marketing
  • Share this:
  • submit to facebook
  • Tweet it
  • submit to reddit
  • submit to StumbleUpon
  • submit to Google +

Expedited Council Review and Award SOP

Lock icon: This link will not work for public visitors.Some links will work for NIAID staff only.

This SOP has internal roles only.

This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.


To enable NIAID's advisory Council to expedite the review and approval of applications so the Institute can award qualifying grants before the next full Council meeting.


NIAID uses expedited Council review to make early awards for the following types of grants:

  • Investigator-initiated grants that are within the NIAID payline and have no special concerns or unresolved appeals.
  • Applications responding to requests for applications and program announcements.
  • R56-Bridge awards.

Grants that cannot be expedited are selective pay, MERIT awards and MERIT extensions, appeals, barred applications with unresolved issues, applications exceeding the 20 percent cap for renewal awards, foreign grants, and other special issue grants.

Acting on behalf of all Council members, one Council member from each of the three National Advisory Allergy and Infectious Diseases Council (NAAIDC) subcommittees performs second-level review when a majority of summary statements are in IMPAC II.

This review takes place approximately eight weeks before Council meets and is the basis for issuing awards earlier. Staff can read more at Lock icon: This link will not work for public visitors.Release of Funds for Solicited, Opportunity Pool, and Career Transition (K99/R00) Awards SOP.

At the meeting, the full Council ratifies the results. For January and May Councils, NIAID can fund grants a few weeks after the initial peer review meeting, before the Council meeting.

Since Council reviews applications in September for funding in the next fiscal year, applicants may have to wait to get their awards until the Institute receives its appropriation. Before receiving its appropriation, NIAID uses interim paylines and funds a limited number of awards.

In rare cases (e.g., an exceptional project that could have tremendous, immediate impact), NIAID will fund grants during the current fiscal year, but the DEA director must sign a special waiver form to allow this to happen.

Applications selected for funding that have received expedited review should receive funding as soon as possible.

Council Members

  • Use the Council version of the Electronic Council Book to perform early review of applications.
    • Perform second-level review and vote concurrence on a specific list of applications. Those applications reflect the time period from the beginning of the award cycle up to the night before the expedited review begins and must have a score and a summary statement available at the time of review.
    • The three expedited reviewers must vote a quorum of 51 percent on each application or the application must be reviewed by the meeting of the full Council that round.

Grants Management Specialists

  • Once the Budget and Financial Management Branch releases a grant, request just-in-time information and ask the program officer to review it.
  • Request that the program officer complete the Program Officer Checklist and sign off as soon as possible or within three working days. Specify the due date.

Program Staff


Lock icon: This link will not work for public visitors.Contact for NIAID Staff—OERPO

Lock icon: This link will not work for public visitors.Contact for NIAID Staff—OERPO

If you have knowledge to share or want more information on this topic, email with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.


Bars to Grant Awards SOP

Lock icon: This link will not work for public visitors.Electronic Council Book SOP

Foreign and International Grants and Components SOP

MERIT Awards and Extensions SOP

Lock icon: This link will not work for public visitors.NIAID Planning and Reporting System (NPARS) SOP

NIAID R56-Bridge Award SOP

Program Announcements (PA) SOP

Lock icon: This link will not work for public visitors.Program Officer Checklist SOP

Requests for Applications (RFA) SOP

Lock icon: This link will not work for public visitors.Selective Pay SOP

Lock icon: This link will not work for public visitors.Special Issues Requiring Council Review SOP

Last Updated April 17, 2015

Last Reviewed April 17, 2015