Skip Navigation

Research Funding

Skip Content Marketing
  • Share this:
  • submit to facebook
  • Tweet it
  • submit to reddit
  • submit to StumbleUpon
  • submit to Google +

Fellowship Grants SOP

Lock icon: This link will not work for public visitors.Some links will work for NIAID staff only.

This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.

Purpose

To provide research experience to students and scientists at various stages of their careers.

Procedure

NIAID supports the following fellowship grants:

Investigators must be U.S. citizens, noncitizen nationals, or permanent residents with a valid Alien Registration Receipt Card (Form I-551) at the time of the award. People on temporary or student visas are not eligible.

Signatures are not required on fellowship applications, progress reports, or prior approval requests. Instead, institutions must keep a signature assurance on file for all fellows and their sponsors.

Fellowship awards do not:

  • Receive F&A costs.
  • Have carryover authority.
  • Have no-cost extensions.
  • Have preaward spending.

Special activation, health insurance, and other requirements apply for foreign institutions or federal government agencies. Grants management specialists will request additional information as necessary. For details, go to Frequently Asked Questions (FAQs)—NRSA Fellowships and the fellowship grants links above.

Go to Fellowships Grants (F) for basic information on fellowships, such as who can apply and award length.

Applicants

  • Apply electronically.
    • Be sure to use the latest application forms.
    • For instructions, read the relevant funding opportunity announcement and the SF 424 (R&R) Individual Fellowship Application Guide. Check Notable Changes Made to SF 424 (R&R) Application Guides for key revisions.
    • Request at least three (but no more than five) reference letters, and list the names of the people submitting them on your behalf in your required cover letter.
      • The people you ask must submit letters by your application's due date.
      • Read the Reference Letter Instructions in the Application Guide for detailed instructions, including information you should give to people writing your letters.
      • Note: those who write letters for you will submit them directly through the eRA Commons at Submit Reference Letter.
      • Track the status of submitted reference letters by logging in to your Commons account, clicking the Personal Profile tab then the Reference Letters tab. You can also track the status of reference letters submitted to a specific application by clicking on the application ID number (once a number has been assigned) in the Commons.
  • Follow NIH's public access policy. For more information, see our Public Access of Publications SOP.
  • Include a plan for instruction in responsible research conduct. Read the Responsible Conduct of Research: Training SOP for more information.
  • For the F31 Diversity opportunity, make sure your institution includes a letter certifying that you are a member of an underrepresented group. The certification letter titled Diversity_Eligibility_Ltr must be:
    • Attached under Item 12 Other Attachments in Section 4.4 Other Project Information Component.
    • On institutional letterhead and scanned so that an institutional official signature is visible.

Grantees and Fellows

  • Noncompeting fellowship applications are due two months before the anniversary start date.
  • Submit your NRSA forms for activation, payback, and termination as follows:
    • If your institution has an eRA Commons account, use xTrain to submit termination forms. Keep in mind that you must still mail in activation notices and payback agreements (see below).
      • If you don't have an eRA Commons account, learn how to get one at Get Ready Now to Apply Electronically in the Strategy for NIH Funding.
      • To avoid errors in processing terminations, make sure of the following:
        • Your sponsor has been assigned the sponsor role in the eRA Commons.
        • Your sponsor's name in xTrain matches the one on the fellowship application.
          • If you need to change sponsors post-award, get prior approval from your grants management specialist.
          • If approved, he or she will update the information in the eRA Commons so the correct sponsor's name appears.
  • Activation Notices (PHS 416-5)—required for initial activation of all fellowships.
  • Payback Agreements (PHS 6031)—for the initial year only of F32 support.
    • After the initial year, you don't need a payback agreement even if you have support from a different NRSA (for example, you had 12 months of T32 support before you got an F32).
    • If you are required to fill out a payback agreement, be sure to mail it in with the original activation notice (required by NIH legal office). Mail both forms to:
      • Laura Pone
        BG 5601FL, Room 4E29, MSC 9824
        5601 Fishers Lane
        Rockville, MD 20892-9824

Program Officers

  • Document whether any requested postdoctoral fellowship courses are required for the research training funded by the F32. Courses must meet that requirement for us to award tuition and fees.
  • Work with grants management specialists on prior approval requests, such as change of sponsor or mentor, scope, and institution.

Contacts

Grants Management Contact
Laura Pone

Contacts for non-grants management questions

F30

F31General (non-diversity)

F31Diversity
Diane Adger-Johnson

F32
Dr. Katrin Eichelberg

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

Fellowships Questions and Answers

NIAID Funding Policy and Process SOP

NIAID Training and Career portal

NIH Research and Training Opportunities Web site

NRSA Web site

Training and Career Awards and Fellowships questions and answers

Last Updated October 29, 2014

Last Reviewed April 02, 2014