See the Glossary for more terms.
Some links will work for NIAID staff only.
This SOP has internal roles only.
This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.
To delineate staff roles in making sure financial interests at awardee institutions do not affect the design, conduct, or reporting of research funded under NIAID grants or cooperative agreements (SBIR phase I awards are exempt).
By law, institutions must manage, reduce, or eliminate financial conflicts of interest (FCOI) for any person—including subawardees and collaborators—responsible for designing, conducting, or reporting NIAID-funded research.
They also have to report financial conflicts of interest through the eRA Commons before spending funds on a new grant, or within 60 days of learning about a conflict on a funded grant.
For more information on institutional responsibilities, see the Financial Conflicts of Interest for Awardees SOP.
Staff review incoming reports and prioritize incidents that have the highest risk of tainting NIAID-funded research.
NIAID's financial conflict of interest liaison leads any response. When appropriate, the liaison brokers a response with the NIH Office of Extramural Research.
Discuss an incident only with PIs, institutional business officials, and staff identified in this SOP. Do not provide advice or guidance to anybody except the financial conflict of interest liaison, chief grants management officer, and grants management specialist.
In all cases where you become aware of a possible financial conflict of interest, email the information to the financial conflict of interest liaison and copy the chief grants management officer.
In the following situations, also take the additional steps below:
When an institution notifies NIAID of a financial conflict of interest on a funded grant, eRA Commons generates an email to the chief grants coordinator, who forwards the email to appropriate staff.
Follow the instructions in GMP's Financial Conflict of Interest SOP, which explains the following actions in greater detail:
If you hear about a financial conflict of interest directly from a PI, follow the instructions for all staff but also contact the institution in question to remind it of the NIH policy on reporting conflicts.
Grantees with questions should contact the grants management specialist or program officer listed in the eRA Commons. For more information, read Communicating With NIAID—How to Get Help.
Financial Conflict of Interest Liaison—Contact for NIAID Staff
Chief Grants Management Officer—Contact for NIAID Staff
Program Division Coordinators:
Program Division FCOI Contacts:
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Bioethics Resources on the Web
Conflict of Interest in Peer Review SOP
FCOI Frequently Asked Questions
ORI Conflicts of Interest tutorial
OER Conflict of Interest tutorial
Promoting Objectivity in Research – Key Points
Responsible Conduct of Research Resources—Conflicts of Interest and Commitment
Last Updated March 22, 2016
Last Reviewed February 14, 2013