See the Glossary for more terms.
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This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.
To provide procedures for authorizing government property under a contract. Government property means all property that is owned by or leased to the government or acquired by the government under the terms of a contract.
FAR Part 45 prescribes policies and procedures for providing government property to contractors, as well as contractors' management and use of government property. It also prescribes policies and procedures for reporting, redistributing, and disposing of contractor inventory. NIH's Office of Logistics and Acquisition Operations (OLAO) provides additional information.
There are two types of government property that may be included on a contract. The two types are government-furnished property and contractor-acquired property.
Government-furnished property means all property owned or leased by the government. Government property includes both government-furnished property and contractor-acquired property. Government property also includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.
Contractor-acquired property means property acquired, fabricated, or otherwise provided by the contractor for performing a contract and to which the government has title.
It is HHS policy that contractors provide all property necessary for contract performance. However, an exception may be granted to provide government property (government-furnished or contractor-acquired), but only when approved by the contracting officer.
Contracting officers determine whether to provide contractors or subcontractors with government property based on these criteria with input from the contracting officer's representative (COR) and NIH property administrator. The contractor’s inability or unwillingness to supply its own resources is not sufficient reason for the furnishing or acquisition of property.
If government property is requested by a successful offeror prior to award and is authorized by the contracting officer, the property will be included in the contract. After award, contracting officers determine whether to use a contract modification or a contracting officer's authorization to authorize newly acquired government property. The authorization process is the same for processing pre-award or post-award property requests.
See the Office of Acquisitions staff listing for the appropriate contract specialist.
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FAR Part 45, Government Property
NIH Manual Chapter 26101-25-2, Personal Property Management Guide
SF-30, Amendment of Solicitation/Modification of Contract
Form NIH 2321
Contract Closeout SOP
Contract Modifications SOP
Contracting Officer SOP
Contracting Officer's Representative (COR) SOP
Last Updated April 16, 2015
Last Reviewed April 16, 2015