See the Glossary for more terms.
Some links will work for NIAID staff only.
This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.
To define when NIH may accept a late application.
NIH expects applicants to submit applications on time. However, within a two-week window of an application due date, NIH's Center for Scientific Review (CSR) may consider accepting a late application for any funding opportunity announcement if a principal investigator has an NIH-accepted reason for submitting late. The only time NIH will not consider accepting a late application is when a request for applications (RFA) states in the Application Due Date field "No late applications will be accepted for this funding opportunity announcement."
NIH-accepted reasons include documented federal electronic systems issues; natural disasters; personal tragedies; and full-time, temporary, or ad hoc service on an NIH advisory group in the two months before or two months after an application due date. For natural disasters, NIH issues special Guide notices with instructions for late applications.
Neither CSR nor NIAID may give permission in advance for a late submission. But if a principal investigator has an NIH-accepted reason, he or she should provide an explanation in the cover letter submitted with the late application.
Investigators eligible for continuous submission may submit investigator-initiated R01, R21, and R34 applications at any time. This privilege does not apply to applications submitted for special receipt dates, which includes RFAs and some PARs.
For guidelines about submitting additional materials after the application deadline, read If You Need to Send Late Materials After Submitting in the Strategy for NIH Funding.
Applicants with questions should contact the scientific review officer listed in the funding opportunity announcement.
If you have knowledge to share or want more information on this topic, email firstname.lastname@example.org with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.
Corrected or Late Electronic Applications Questions and Answers
NIH Late Policy–Key Points for NIH Staff
Paper Applications Only Questions and Answers
PHS 398 instructions (for paper application)
PHS 398 instructions 2.15 Submission, Review, and Award Cycles
R01 Planning to Award Timeline by Review Cycle
SF 424 Application Guide in your grant application package (for electronic application)
Strategy for NIH Funding
Timing Factors That Affect Your Application and Award
Last Updated February 10, 2015
Last Reviewed February 10, 2015