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Withdrawal of a Nonresponsive Application SOP

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This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.

Purpose

To withdraw from Lock icon: This link will not work for public visitors.IMPAC applications that are nonresponsive to a request for applications (RFA).

Procedure

Scientific review officers (SRO) work with program officers to determine whether applications are responsive to an RFA.

If an application is nonresponsive, the program officer notifies the investigator and the authorized organizational representative (AOR), then requests the application's withdrawal from IMPAC by following the steps below.

Applicants

Program Officers

  • Determine which applications are scientifically nonresponsive to an RFA, taking SRO input into account. If more than one institute or program officer is involved, the program officer from the lead institute for the initiative coordinates the effort with the others to create one list of nonresponsive applications.
  • Send the PI a nonresponsive notification letter or email, copying the institutional business official and the SRO. See the Withdrawal of an Application Sample Form Letter for an example.
  • For each nonresponsive application, complete a 901 Form. Be sure to indicate "withdraw" rather than "return/delete from IMPAC." See the NIAID Request for Assignment Changes From CSR SOP.
  • Send the 901 form to your division coordinator, with a copy of the letter or email you sent to the PI and business official. Don't send the form directly to CSR.

Scientific Review Officers

  • Determine your own list of nonresponsive applications to discuss with program officers.
  • Ask program officers to determine which applications are nonresponsive and give them a due date for compiling a list.
  • Resolve differences so program officers can create a final list.
  • After NIAID Receipt Referral submits the Assignment Change Request (ACR), make sure NIH has withdrawn nonresponsive applications from IMPAC. Otherwise, NIH cannot release any overall impact scores for the initiative, and the nonresponsive applications will continue to appear in IMPAC.

Division Coordinators

  • Initiate an ACR through the IMPAC ACR module, attaching a copy of the letter or email that program officer sent to the PI and business official.

NIAID Receipt Referral

  • Verify the information on the ACR and submit it.

Contacts

Applicants with questions should see When to Contact an NIAID Program Officer.

Lock icon: This link will not work for public visitors.Contact for NIAID Receipt Referral

Division Coordinators

DAIDS—Lock icon: This link will not work for public visitors.Staff Only Contact

DAIT—Lock icon: This link will not work for public visitors.Staff Only Contact

DMID—Lock icon: This link will not work for public visitors.Staff Only Contact

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

Investigator Withdrawal of an Application SOP

Act Now to Avoid Post-Submission Rejection in the Strategy for NIH Funding

Program Announcements SOP

Requests for Applications (RFA) SOP

Last Updated December 03, 2014

Last Reviewed December 03, 2014