Withdrawal of a Nonresponsive Application

Purpose

To withdraw from IMPAC applications that are nonresponsive to a request for applications (RFA) or program announcement (PA).

Procedure

Scientific review officers (SRO) work with program officers to determine whether applications are responsive to an RFA or PA.

If an application is nonresponsive, the program officer notifies the investigator, then requests the application's withdrawal from IMPAC by following the steps below.

Applicants

• If you are notified that your application is nonresponsive, contact your program officer. Go to Contact Staff for Help in the Strategy for NIH Funding.

Program Officers

• Determine which applications are scientifically nonresponsive to an RFA or PA, taking SRO input into account. If more than one institute or program officer is involved, the program officer from the lead institute for the initiative coordinates the effort with the others to create one list of nonresponsive applications.
• Send the PI a nonresponsive notification letter or email, copying the institutional business official and the SRO. See the Withdrawal of an Application Sample Form Letter for an example.
• For each nonresponsive application, complete a 901 Form. Be sure to indicate "withdraw" rather than "return/delete from IMPAC." See the NIAID Request for Assignment Changes from CSR SOP.
• Send the 901 form to your division coordinator, with a copy of the letter or email you sent to the PI and business official. Don't send the form directly to CSR.

Division Coordinators

• Forward the information to the NIAID Referral Liaison, Staff Only Contact. Don't send the form directly to CSR.

Scientific Review Officers

• Determine your own list of nonresponsive applications to discuss with program officers.
• Ask program officers to determine which applications are nonresponsive and give them a due date for compiling a list.
• Resolve differences so program officers can create a final list.
• After the NIAID Referral Liaison at Staff Only Contact submits the 901 form to CSR, make sure NIH has withdrawn nonresponsive applications from IMPAC. Otherwise, NIH cannot release any overall impact scores for the initiative, and the nonresponsive applications will continue to appear in IMPAC.

NIAID Referral Liaison

• After the division coordinators send you a 901 Form, fax it along with a copy of the letter or email sent to the PI and business official to CSR.

Contacts

Applicants with questions should Contact Staff for Help.

DEA OD—Staff Only Contact

Division Coordinators

DAIDS—Staff Only Contact

DAIT—Staff Only Contact

DMID—Staff Only Contact

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

Investigator Withdrawal of an Application SOP

Act Now to Avoid Post-Submission Rejection in the Strategy for NIH Funding

Program Announcements SOP

Requests for Applications (RFA) SOP