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Contracting Officer's Representative (COR) SOP

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This SOP has internal roles only.

This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.

Purpose

To assist in the technical monitoring or administration of a contract in accordance with FAR 1.604.

Procedure

CORs have a broad range of roles from developing concepts for solicitations through providing technical oversight of contracts. They cannot change any terms or conditions of contracts.

CORs work in NIAID’s program divisions, not the Office of Acquisitions.

To help ensure that CORs perform their jobs within legal limits, each COR will receive and sign a Contracting Officer's Representative (COR) Appointment Letter from the contracting officer. The template details the COR’s duties from the FAC-COR Handbook.

All CORs are required to get FAC-COR certification. Learn more about FAC-COR Initial Certification.

There are three levels of COR certification:

  • Level I: Entry-Level/Apprentice.
    • Appropriate for individuals serving on technical evaluation panels or supporting low risk contract vehicles such as firm fixed price and services/supply contracts and orders that do not exceed $150,000.
  • Level II: Mid-level/Journeyman.
    • Appropriate for individuals supporting contract vehicles of moderate to high complexity with threshold values ranging from $150,000 to $25,000,000.
    • 40 CLPs are required every two years to maintain certification.
  • Level III: Senior/Expert.
    • Appropriate for highly complex and mission critical contract vehicles requiring significant acquisition investment for contracts exceeding $25,000,000.
    • 80 CLPs are required every two years to maintain certification.

The FAC-COR Handbook, Appendix C, provides Optional Classroom Training Providers.

Find the full training requirements at FAC-COR Re-Certification.

Roles

Contracting Officer

Contracting Officer's Representative (COR)

  • Provide programmatic input into the development of the solicitation, negotiations, and resulting contract.
  • Serve as the technical liaison between the contractor and CO.
  • Ensure satisfactory performance and timely delivery of deliverables as set forth in the contract. This includes deliverable inspection and invoice review.
  • Maintain certification by meeting all training requirements detailed in the FAC-COR Re-Certification guidelines.
  • Provide evidence of recertification every two years to the CO.
  • Maintain a file for each assigned contract. The file must include, at a minimum-
    • A copy of the contracting officer’s letter of designation and other documents describing the COR’s duties and responsibilities;
    • A copy of the contract administration functions delegated to a contract administration office which may not be delegated to the COR (see FAR1.602-2(d)(4)); and
    • Documentation of COR actions taken in accordance with the delegation of authority.

The FAC-COR Handbook provides a more detailed description of the COR’s duties.

Contacts

See Office of Acquisitions Contacts for the appropriate contract specialist.

Staff should check the class schedules on the HHS University Web site. Enroll through NIH's APO Coordinator.

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

Contracting Officer SOP

FAC-COR Handbook

FAC-COR Initial Certification

FAC-COR Re-Certification

Independent Government Cost Estimate SOP

NIH Manual Chapter 6015-2, Past Performance Information

NIH Manual Chapter 6315-1, Initiation, Review, Evaluation, and Award of Research & Development (R&D) Contracts

NIH Manual Chapter 6332-9, Receipt, Processing, and Payment of Invoice and Contract Financing Requests for Research Contracts

Peer Review of R&D Contract Technical Proposals SOP

Program/Project Community, Office of Acquisition and Logistics Management, NIH

Project Concept for Contracts SOP

Project Officer's Technical Questionnaire

Last Updated November 20, 2014

Last Reviewed November 20, 2014