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Research Training Grants SOP

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This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.

Purpose

To enable institutions to fund pre- and postdoctoral and short-term research training programs.

Procedure

NIAID awards institutional (T32) and short-term (T35) training grants to prominent investigators who can mentor trainees and provide an outstanding research environment for a training program. T32s may have programs for all three types of trainees, but NIAID-supported T35s are for short-term predoctoral trainees only. Trainee-level investigators should contact their institution about training opportunities.

T32 and T35 grants may be awarded for up to five years, and they are renewable.

Trainees must be U.S. citizens, noncitizen nationals, or permanent residents with a valid Alien Registration Receipt Card (Form I-551). People on temporary or student visas are not eligible.

Note: For new or renewal T32s and T35s, grantees cannot automatically carry over funds from one year to the next.

Applicants

  • Apply electronically.
    • Follow the supplemental instructions for training grants in the SF 424 Application Guide.
      • Pay close attention to the following special guidelines for the Appendix:
        • Submit all Appendix materials as PDF attachments.
        • Provide a list of the items you're including and put it as the first PDF file.
        • Include items such as published manuscripts not available online, syllabi for courses, recruitment materials, and forms to track trainee progress.
    • Be sure to use the latest application forms.
    • Include a plan for instruction in responsible research conduct. Read the Responsible Conduct of Research: Training SOP for more information.
    • Use the Data Tables of the SF 424.
      • For Tables 7a and 7b, you are not required to enter data on people with disabilities and those from disadvantaged backgrounds. Omitting this information will not affect your application's evaluation.
      • If submitting a renewal T32, provide completion rates and time to degree for graduate students supported by NIH training awards. Put this information in the Program Statistics section of Table 12a.
  • Send your application on or before September 25 for non-AIDS and January 7 for AIDS-related applications, NIAID's only annual submission dates.
  • If requesting $500,000 or more in direct costs in any year—including out years—you must include an approval letter from AITrainingHelpDesk@niaid.nih.gov. For background on the policy, see the Big Grants SOP.
  • Follow NIH's public access policy. For more information, see our Public Access of Publications SOP.
  • Find more information on training grants on Training Grants (T) and our Advice on Research Training and Career Awards on NIAID's Research Funding Web site.

Principal Investigators

  • Submit noncompeting applications four months before your anniversary date.
    • Provide completion rates and time to degree for graduate students supported by NIH training awards. Put this information in the Program Statistics section of Table 12a.
  • Submit NRSA forms for appointment, payback, and termination as follows:
    • If your institution has an eRA Commons account, use xTrain to create and submit appointments, re-appointments, amendments, and terminations.
    • Download and print payback agreements. See next bullet for mailing them in. Learn more at xTrain (eRA Commons).
    • Payback agreements for postdoctoral trainees—for postdoctoral trainees starting their initial appointment on a T32, you must mail an original, signed payback agreement at the time of appointment. NIAID requires that all forms be submitted three months, at the latest, before your budget period end date to:
      • John Villella
        National Institute of Allergy and Infectious Diseases, NIH
        BG 5601FL, Room 4E54, MSC 9824
        5601 Fishers Lane
        Rockville, MD 20892-9824
  • Submit termination or reappointment forms immediately following the end of your budget period.
  • While trainees can have start dates up to the last day of the budget period, the awarding institution must receive all appointment forms and payback agreements no later than three months before the end of the budget period to ensure a timely award.
  • Submit a Federal Financial Report annually, no later than 90 days after the budget period end date. Typically, unliquidated balances should consist of stipends, tuition, and fees while unobligated balances should consist of travel and trainee related expenses (which now includes health insurance).

Program Officers

  • Complete Program Officer Checklists for competing and noncompeting applications.
  • Work with grants management specialists on prior approval requests, such as a change of PI and institution, or an addition of new preceptors.

Contacts

AITrainingHelpDesk@niaid.nih.gov

John Villella

For questions specific to funded T32s and T35s, contact the appropriate grants management specialist.

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

Frequently Asked Questions: Recruitment and Retention Plan to Enhance Diversity, NIH

NIAID Funding Policy and Process SOP

NIAID Training and Career portal

Quick Facts on Research Training and Career Development Awards

Research Training SOP

Training and Career Awards and Fellowships questions and answers

Training Grants questions and answers

Last Updated October 29, 2014

Last Reviewed August 09, 2012