See the Glossary for more terms.
Some links will work for NIAID staff only.
This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.
To require grantees to meet rules for tax compliance if they 1) receive a grant funded for more than $5 million annually and 2) file U.S. taxes (does not apply to foreign entities).
For awards of $5 million or more, NIH can fund only institutions that certify they have done the following:
NIAID grants management specialists send a Certification of Filing and Payment of Federal Taxes form to each institution receiving an award worth more than $5 million annually. The institutional business official fills out the form, signs for the institution, and sends it back to the specialist.
The certification applies only to institutions that file U.S. taxes, and covers funds awarded in the fiscal year it's signed, even if those funds are carried over to another year.
When you receive a certification form from the grants management specialist, sign and return it by fax or email.
Each form covers only the grant referenced on it, so you may receive a separate form for each award.
If you receive the form in error or you cannot confirm that your institution has met the certification requirements, immediately contact the grants management specialist.
Before making an award worth $5 million or more, get signed certification forms from the awardee institution.
For any institution that has an award of $5 million or more but does not have a certification, send out a form with cover letter ASAP. Tell the institution to respond immediately.
If you have an institution that cannot certify, contact the grants management officer immediately and notify the program officer that NIAID cannot fund the project.
Grantees with questions should contact the grants management specialist on the Notice of Award. Go to Communicating With NIAID—How to Get Help.
Grants Management Officer—Contact for NIAID Staff
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Instructions for Certification of Filing and Payment of Federal Taxes
Last Updated August 18, 2014
Last Reviewed August 18, 2014