Awaiting Receipt of Application (ARA)

This SOP has internal roles only.

Purpose

To accept big grant applications, request future assignment of applications to NIAID, or request a waiver of receipt date for applications to be peer reviewed by NIAID's Scientific Review Program.

Procedure

Program and scientific review staff submit an Awaiting Receipt of Application (ARA) for applications that fit any of the following categories:

• Big grants.
• Potentially late applications.
• Applications in response to a funding opportunity announcement sponsored by multiple ICs.
• Phase II small business applications.

Program Staff

• To initiate an ARA approval:
  • Complete an Awaiting Receipt of Application form with concurrence from the branch chief.
  • Route the ARA form to the division coordinators. They enter the information into eRA's ARA Module.
• When to initiate an ARA:
  • Big grants. After your division director approves a request to accept a big grant application. See the Big Grants SOP for next steps.
  • Potentially late applications. When an applicant contacts you about a potentially late application.
    • Direct the applicant to the scientific review officer (SRO) assigned to the review of the application.
    • Don't attempt to submit the ARA; the SRO will handle that step.
  • Applications in response to a funding opportunity announcement sponsored by multiple ICs. When a PI submits an application in NIAID's area of interest.
    • Consider if NIAID would accept primary assignment.
    • Consult with your division coordinators if you aren't sure whether NIAID would accept primary assignment.
    • If you agree that NIAID would accept primary assignment, initiate an ARA to indicate our interest in the application.The Center for Scientific Review (CSR) uses ARAs to make referral decisions.
  • Phase II small business applications. When an applicant asks to submit a phase II Small Business Innovation Research or Small Business Technology Transfer application later than the standard six receipt dates after the end of the phase I grant.
    • If your division wants CSR to accept the application, submit an ARA form to the division coordinator.

Division Coordinators

• To initiate an ARA:
  • Use eRA's ARA Module and input the information from the program officer's ARA form. For more information on the ARA Module, go to the following links on the eRA Management and Solutions site:
    • Fact Sheet
    • New Features and Fixes
    • User Guide
    • Training (PDF)

Scientific Review Officer

• Initiate an ARA using the eRA ARA Module for late applications. For instructions, read the Accepting Late Applications SOP.

NIAID Receipt and Referral Officer

• After receiving a notification from eRA, verify the information on the ARA and submit the ARA through the ARA Module.

Contacts

NIAID Receipt and Referral Officer—Contact for NIAID Staff

Division Coordinators

• DAIDS—Contact for NIAID Staff
• DAIT—Contact for NIAID Staff
• DMID—Contact for NIAID Staff

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Links

Prepare to Submit in the Strategy for NIH Funding