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Awaiting Receipt of Application (ARA)

Lock icon: This link will not work for public visitors.Some links will work for NIAID staff only.

This SOP has internal roles only.

Standard Operating Procedure Table of Contents

Purpose

To accept big grant applications, request future assignment of applications to NIAID, or request a waiver of receipt date for applications to be peer reviewed by NIAID's Scientific Review Program.

Procedure

Program and scientific review staff submit an Awaiting Receipt of Application (ARA) for applications that fit any of the following categories:

  • Big grants.
  • Potentially late applications.
  • Applications in response to a funding opportunity announcement sponsored by multiple ICs.
  • Phase II small business applications.

Program Staff

  • To initiate an ARA:
  • When to initiate an ARA:
    • Big grants. After your division director approves a request to accept a big grant application. See the Big Grants SOP for next steps.
    • Potentially late applications. When an applicant contacts you about a potentially late application.
      • Direct the applicant to the scientific review officer (SRO) assigned to the review of the application.
      • Don't attempt to submit the ARA; the SRO will handle that step.
    • Applications in response to a funding opportunity announcement sponsored by multiple ICs. When a PI submits an application in NIAID's area of interest and you agree that NIAID would accept primary assignment.
      • Consider if NIAID would accept primary assignment.
      • Consult with your division coordinators if you aren't sure whether NIAID would accept primary assignment.
      • The Center for Scientific Review (CSR) uses ARAs to make referral decisions.
    • Phase II small business applications. When an applicant asks to submit a phase II Small Business Innovation Research or Small Business Technology Transfer application later than the standard six receipt dates after the end of the phase I grant and your division wants CSR to accept the application.

Division Coordinators

Scientific Review Officer

NIAID Receipt and Referral Officer

  • When you receive a notification from eRA, verify the information on the electronic ARA and submit it.

Contacts

NIAID Receipt and Referral Officer—Lock icon: This link will not work for public visitors.Contact for NIAID Staff

Division Coordinators

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

Prepare to Submit in the Strategy for NIH Funding

Last Updated July 17, 2014

Last Reviewed February 21, 2014