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Clinical Terms of Award

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Standard Operating Procedure Table of Contents


To strengthen NIAID oversight of clinical trials and studies by requiring applicants to provide additional information to NIAID.


Incorporated into the Notice of Award, the NIAID Clinical Terms of Award specify a grantee's responsibilities and deadlines for providing documentation and approvals when starting and during a study. We may ask applicants to send us some or all of this information.

The terms apply to all NIAID-supported grants conducting human subjects research. There may be additional terms for certain countries; for example, see the NIAID Clinical Terms of Award Restriction for China.

Grant applications must follow human subjects instructions in either the SF 424 Application Guide (for an electronic application) or PHS 398 (for a paper application).

NIAID can award applications only if they provide information showing that they comply with all policies.

For grants, certain human subjects codes, 20 or 44, in IMPAC and on an application's summary statement indicate a bar to award that must be resolved before funding. Bars are placed on grants if no assurance exists or if applicants did not clearly follow the application instructions. For a list of codes, go to Human Subjects Inclusion Codes.

Find more information on human subjects requirements at NIAID Human Subjects Resources on the Research Funding Web site.

Applicants and PIs

  • Read the NIAID Clinical Terms of Award for details on what to do.
  • Contact the program officer early on. Before you can begin patient accrual, you will need to send NIAID some or all of the information listed in the terms document.
  • Before and during your award, you'll need to provide information to your program officer.
  • Make sure you are gathering the data you will need for reporting during the award.

Program Staff

  • Indicate on the Program Officer Checklist or program officer worksheets whether the Clinical Terms of Award should be part of the Notice of Award. Include any country-specific restrictions, such as the NIAID Clinical Terms of Award Restriction for China.
  • Negotiate with grantees what documentation is required and track information provided in response to the terms. Before patient accrual can begin, you will need to get some or all of the information listed in the terms.
  • Send a negotiated response to grantees within three weeks of receiving their information.

Grants Staff


If you have questions, read Communicating With NIAID—How to Get Help.

See GMP Assignments by Geographic Region and Program Code for the appropriate GMP specialist.

If you have knowledge to share or want more information on this topic, email with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.


NIAID's Application portal

Grant Application, Electronic SOP

Grant Application, Paper SOP

NIAID Human Subjects Application and Grant Handbook Web page

Human Subjects Research Requirements SOP and other Human Subjects SOPs


Program Officer Checklist SOP

Required Clinical Training—Frequently Asked Questions Web page

Trans NIAID Clinical Research Toolkit



Last Updated May 07, 2013

Last Reviewed February 14, 2013