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Investigator Withdrawal of an Application

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Standard Operating Procedure Table of Contents

Purpose

To allow principal investigators (PI) to withdraw an application from funding consideration.

Procedure

At any time, a PI may withdraw an application after submitting it if he or she decides not to pursue funding, or the application has a problem that needs to be addressed for a future receipt date.

This SOP addresses withdrawing an application after the Division of Receipt and Referral (DRR) in NIH's Center for Scientific Review (CSR) receives it. For information on withdrawing an electronic application in response to validation issues, see Assess Your Application After You Submit in Strategy for a Successful Submission in the Strategy for NIH Funding.

PIs should consider the following before withdrawing an application:

  • Institutional business officials must sign off on all withdrawal requests.
  • Applications withdrawn before initial peer review will not count as one of the allowed submissions.
  • Applications withdrawn after initial peer review will count as one of the allowed submissions.
    • Note: when PIs withdraw their application after peer review but before NIH releases their summary statements, they do not receive a summary statement and lose their opportunity to resubmit.

Multiple active applications. To send a resubmission, an applicant does not need to withdraw the previous one. The eRA Commons allows multiple active applications (MAA) in the system at the same time.

  • Applicants may submit an amended version of an application before the previous application has made its way completely through the Council and funding decision processes.
  • All active versions of the application in the Commons show an "MAA" flag and are considered part of a cluster.
  • If any version of an application in a cluster is awarded, all other applications within the cluster will be automatically withdrawn.

Multiple PI applications. Only the contact PI may request withdrawal of an application.

Principal Investigators

  • Request to withdraw your application by sending a letter to DRR.
    • Include your name, application title, and funding opportunity announcement number.
    • Make sure your institutional business official signs the request.
    • Send faxed requests to the following: 
      • Center for Scientific Review
        Attention: Division of Receipt and Referral
        Fax: 301-480-1987
    • Send requests by regular mail to the following:
      • Center for Scientific Review
        Attention: Division of Receipt and Referral
        National Institutes of Health
        6701 Rockledge Drive MSC 7768
        Suite 2032
        Bethesda, MD 20892-7768 (for letters sent by USPS regular or express mail)
        Bethesda, MD 20817 (for letters sent using a courier service.
  • Alternatively, ask your program officer to withdraw your application. Send your program officer a request signed by you and your institutional business official.

Program Officers

Contacts

Applicants with questions should read Communicating With NIAID—How to Get Help.

CSR Division of Receipt and Referral, 301-435-1115

If you have knowledge to share or want more information on this topic, email deaweb@niaid.nih.gov with the title of this page or its URL and your question or comment. Thanks for helping us clarify and expand our knowledge base.

Links

Assess Your Application After You Submit in Part 4 of the Strategy for NIH Funding

NIH Grants Policy Statement

Last Updated May 21, 2014

Last Reviewed September 26, 2013