Key Personnel in Contracts

Standard Operating Procedure Table of Contents

• Purpose
• Procedure
• Contacts
• Links

Purpose

To name contractor or subcontractor personnel included in an award who are essential to accomplishing its work.

Procedure

Key personnel are those considered essential to successful work performance. They are part of the terms and conditions of a contract in accordance with the Key Personnel clause included in Section G of the contract.

Contractor personnel that are designated as key personnel are evaluated in the source selection process and cannot be substituted without permission of the contracting officer.

Contractors

• If you plan to divert any key personnel to other programs or contracts, notify the contracting officer for approval at least 30 days beforehand.
  • Include the following:
    • Comprehensive justification for the diversion or replacement request.
    • Proposed substitutes for key personnel, complete with curricula vitae for the proposed substitutes,
• If you must act sooner (for example, if someone designated as key personnel leaves your employ) notify the contracting officer as soon as possible with the same information listed above.
• This information will allow the government to evaluate the impact on contract performance.

Contracting Officers

• Send contractor's request and justification to contracting officer's representative, who will recommend approval or disapproval.
• If approved, issue a bilateral modification on an SF30, Amendment of Solicitation/Modification of Contract.

Contracting Officer's Representatives

• Evaluate the change and justification, including curricula vitae of proposed substitutes.
• Discuss and document with the contracting officer the overall impact of any proposed change on the contract.
• Forward approval or disapproval of change to the contracting officer.

Contacts

See the NIAID Office of Acquisitions staff listing for the appropriate contract specialist.

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Links

HHSAR 352.242-70 Key personnel

Contract Modifications SOP

Contracting Officer SOP

Contracting Officer's Representative (COR) SOP