See the Glossary for more terms.
Some links will work for NIAID staff only.
This SOP has internal roles only.
This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.
To provide procedures for the conduct of preaward and postaward site visits. This includes when NIAID staff travel to a contractor site and reverse site visits when contractor staff travel to NIAID.
A site visit may be conducted when it is considered to be the best method for obtaining necessary information, resolving an outstanding issue, or there is a need to view the contractor’s facility. The NIAID contracting officer's representative (COR) and contracting officer, or appropriate representatives, should attend all site visits.
Preaward site visits are conducted with offerors the government has engaged in negotiations to aid in selecting the most qualified offeror. Specifically, preaward site visits may be used to:
Postaward site visits are a valuable tool for monitoring contractor performance and may be necessary to deal with contractor performance problems. It may also be valuable to perform a postaward site visit immediately following the award of a contract that is large or complex or to a contractor that is new to government contracting.
Postaward site visits permit NIAID staff to obtain first-hand knowledge of the work being performed, the contractor’s facilities, and the experience, expertise, and efficiency of the contractor’s staff.
When a statement of work is phased, it may be beneficial to conduct a postaward site visit before work progresses from one phase to the next.
A postaward site visit may also be needed to assess a contractor’s adherence to a research protocol.
There is no requirement to perform a postaward site visit for each contractor.
See the OA staff listing.
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NIH Manual 6315-1, Review and Evaluation of R&D Contract Proposals
Preaward Site Visit Report form
Postaward Site Visit Report form
Site Visits, Grantee SOP
Last Updated May 08, 2015
Last Reviewed February 14, 2013