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Standard Reports for NIH-Funded Grants

The table below summarizes some common administrative reporting requirements. Review your Notice of Award and contact your business office for a full listing of all reports on your grant.

Who has to report? What report do you need to send? When is the report due? How do you send the report? Where can you learn more?
All grantees. Annual Progress Report

RPPR: 45 days before your grant anniversary date; 60 days for fellowships.

RPPR: eRA Commons

Paper: fax, email, or mail.

 

 Understand the Annual Progress Report
Paper: 60 days before your grant anniversary date; 120 days for training awards.
Final Invention Statement and Certification 90 days after your grant's end date, even if you had no inventions. eRA Commons File Your Final Reports at Award End
Annual Report on Possible Research Misconduct Annually between January 1 and March 1. ORI's Annual Report System See the form: Annual Report on Possible Research Misconduct
Grantees who submit an annual progress report using the Research Performance Progress Report (RPPR) form. Federal Financial Report Once, 90 days after your project period ends. eRA Commons Know When to Submit Financial Reports
Grantees who submit an annual progress report using the PHS 2590 form. Annually, 90 days after the end of the calendar quarter in which your budget period ends.
Domestic grantees only. Cash Transaction Report* 30 days after the end of each quarter of the fiscal year. HHS's Payment Management System Know When to Submit Financial Reports
Grantees who do not submit renewal applications. Final Progress Report 90 days after your grant's end date. eRA Commons File Your Final Reports at Award End
Grantees who have a subawardee that receives more than $25,000 over the course of a grant, except federal agencies or institutions with less than $300,000 in gross income for the previous tax year. Subaward Report

By the end of the month following the month in which subaward obligations meet or exceed $25,000 on your grant.

 USA.gov's FFATA Subaward Reporting System

Keep Tabs on Subawardees
Grantees who make inventions during their grant. Invention Report Two months after the inventor provides written disclosure to your institutional official. iEdison

Invention Reporting Has Four Parts
Grantees that spend $500,000 or more a year of HHS award money from all sources. Audit Report 30 days after receiving an auditor's letter. Federal Audit Clearinghouse's Internet Data Entry System

Meet Audit Requirements

*The Federal Financial Report includes information from the cash transaction report, but your institution sends each report separately using different reporting systems. See Know When to Submit Financial Reports in the Strategy for NIH Funding.

Last Updated May 07, 2013

Last Reviewed March 05, 2012