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NIAID Request for Just-in-Time Information

This is not a notice of grant award nor should it be construed as an indicator of possible award.

  • This is a standard just-in-time notice and request for information for grant applications receiving an overall impact/priority score of 40 or less.
  • If NIAID decides to fund this application, we will need the following information before making an award.

Information Needed

Current Other Support

  • Provide active and pending support information for all individuals designated in an application as senior/key personnel—those devoting measurable effort to a project.
  • Other support includes all financial resources (whether federal, nonfederal, commercial, or institutional) that are available in direct support of an individual’s research endeavors. This includes but is not limited to research grants, cooperative agreements, contracts, and/or institutional awards. Training awards, prizes or gifts are not included.
  • There is no form page for providing other support, although NIH offers sample format pages in MS Word and PDF formats. Note that effort devoted to projects must be measured in person-months.
    • For all senior/key personnel, provide details on how you would adjust any budgetary, scientific, or effort overlap if this application is funded.
    • For career development award applications, the awarding component may request before award information on all active support for the candidate, sponsor(s), co-sponsor(s), and Senior/Key Personnel.

Certifications

  • Institutional Review Board (IRB) Approval: If the proposed project involves human subjects research, you must submit the certification date of IRB review and approval. Pending or out-of-date approvals are not acceptable.
  • Institutional Animal Care and Use Committee (IACUC) Approval: If the proposed project involves research with live vertebrate animals, you must submit verification of the date of IACUC approval for application sections that involve use of vertebrate animals along with any IACUC-imposed changes. Pending or out-of-date approvals are not acceptable.
  • Human Subjects Education: If the proposed project involves human subjects research, you must submit certification that any person identified as senior/key personnel involved in human subjects research has completed an education program in the protection of human subjects.
  • Human Embryonic Stem Cells (hESCs): If the proposed project involves hESCs and your application did not identify an hESC line from the NIH Human Embryonic Stem Cell Registry in the application, the line(s) should be included.
  • SBIR Funding Agreement: For SBIR applicants, provide only upon request the SBIR Funding Agreement Certification described in Section 2.18 of the Supplemental Grant Application Instructions. The certification is available in fillable formats at SBIR and STTR Forms. Submit the certification as an "Other Upload" in the eRA Commons Just-in-Time module.
  • STTR Funding Agreement: For STTR applicants, provide only upon request the STTR Funding Agreement Certification described in Section 2.19 of the Supplemental Grant Application Instructions. The certification is available in fillable formats at SBIR and STTR Forms. Submit the certification as an "Other Upload" in the eRA Commons Just-in-Time module.

Other Information Requested

  • NIAID may also request additional Just-in-Time information on a case-by-case basis, such as revised budgets or changes to the human subjects or vertebrate animal sections of the application.
  • Submit these changes as an "Other Upload" file in the eRA Commons Just-in-Time module.

When and How to Submit Information

Applicants must submit information at least 60 days before the proposed project period start date. However, you should contact NIAID for specific guidance. We understand that obtaining IRB and/or IACUC approval may take more than two weeks. Therefore, you may submit these approvals at the earliest date they are available.

You must submit all of the information electronically using the Just-in-Time module of the eRA Commons, found in the Commons Status section.

Timely submission of the requested information will enable NIAID staff to expedite an award should your application be identified for funding. Institute staff will contact you if they have not received the requested information or if additional information is required.

If you have any questions, contact the assigned grants management specialist. Find contact information in the eRA Commons Status section.

For additional information on the just-in-time procedures, see Section 2.5.1 of the NIH Grants Policy Statement.

Last Updated December 03, 2015

Last Reviewed December 03, 2015