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T32 and T35 Training Grants—Key Administrative Information

Receipt Dates

  • Noncompeting award (progress report). PHS 2590 is due four months before the grant start date (e.g., if the start date is July 1, the progress report would be due March 1). Use the following mailing address:
    • Division of Extramural Activities Support, OER
      National Institutes of Health
      6705 Rockledge Drive, Room 2207, MSC 7987
      Bethesda, MD 20892-7987 (Use this ZIP Code for the U.S. Postal Service, including express mail.)
      Bethesda, MD 20817 (Use this ZIP Code for commercial carriers such as FedEx and UPS.)
  • New or renewal applications. NIAID has an annual submission deadline for T32 and T35 training grant applications: September 25 for non-AIDS and January 7 for AIDS-related. Apply electronically and follow the supplemental instructions for training grants in the SF 424 Application Guide.

Carryover Authority

  • You do not need NIAID approval to rebudget funds, i.e., move funds from one budget category to another, except:
    • For restricted categories: stipends, tuition, fees (includes health insurance if awarded as part of this budget category).
    • To extend the last budget period of the project period up to 12 months.
  • You must have prior approval to carryover unobligated balances.
    • Submit a written request signed by your business official.
    • Include a detailed budget (PHS 2590, Form Page 2) and a strong justification for why the carryover funds are needed.
      • Program and grants management staff will review requests.
      • If they approve, the grants management specialist will issue a revised award authorizing the carryover.

Trainee Appointments

  • New trainees must be initially appointed for at least nine months except T35 short-term training grants, which are usually two to three month appointments.
  • You may not appoint new trainees during a no-cost extension without prior written approval from the Grants Management Program. Reappointments do not require prior approval.
  • New NRSA postdocs must sign a PHS-6031 payback agreement form.
    • Submit it with the PHS-2271.
    • Payback service is required for the first 12 months of support and may be fulfilled through an additional 12 months of T32 (or F32 postdoc fellowship) support.
  • Postdocs who participate in a project for at least one person month need to have a Commons ID. 
  • Predocs incur no payback obligation and do not sign a payback agreement.
  • Only U.S. citizens, non-citizen nationals, and permanent U.S. residents may be appointed to a T32 or T35.
    • Trainees who do not have this status must have a valid Alien Registration Receipt Card (I-551).
    • Send a notarized statement verifying permanent residency status with the PHS-2271.
    • Anyone on a temporary or student visa is not eligible.
  • Trainees may be appointed to the training grant on any day during the budget period including the last day.
  • Federal Financial Reports
    • Trainee costs are for the full 12-month appointment from the budget period in which the appointment began, even if an appointment extends beyond it.
    • Trainee costs include stipends, tuition, fees, and health insurance for awards issued through FY 2006; stipend, tuition, and fees for FY 2007 competing awards and noncompeting awards issued as competing in FY 2006.
      • Report funds for trainees with appointments extending beyond the budget period as unliquidated obligations.
      • If they are incorrectly reported as unobligated obligations, NIAID will use them to offset the future year award, and you will not have enough funds to support the trainees' costs in the grant year for which you submitted a Federal Financial Report.
  • View NRSA Stipend Levels.
    • Postdocs receive the stipend level according to their experience, usually calculated from the date of the first doctoral degree.
    • Levels may change from one fiscal year to the next.
  • You may appoint one additional trainee over the number awarded (pre- and postdoctoral if a pre- and postdoctoral training program) without NIAID approval.
    • For more, you must obtain prior written approval from the Grants Management Program.
    • NIAID does not allow more than two additional trainees over the number awarded.
  • By rebudgeting, you may substitute one predoc for one postdoc or vice versa in a combined predoc and postdoc training program without NIAID approval.
  • Short-term summer trainee slots require a Statement of Appointment (PHS-2271).

Things to Do After Award

  • Use the xTrain module in the eRA Commons to create and submit appointments, re-appointments, amendments, and terminations.
    • Send NIAID trainee appointment forms (PHS-2271) using xTrain (eRA no later than three months before the start of the next budget period, regardless of a trainee's appointment date. For example, all PHS-2271 are due April 1 for a T32 with an anniversary date of July 1.
      • You can appoint trainees up to the last day of the budget period, but we need the PHS-2271 by the due date. Call the grants management specialist listed in the eRA Commons if there are extenuating circumstances for not meeting the due date.
      • If your PHS-2271s are not received by the due date, NIAID will not be able to issue the Notice of Award for the upcoming year and may delete unfulfilled slots from all future years.
      • If you're having difficulty filling slots, contact your grants management specialist before this deadline.
    • Submit a Termination Notice (PHS-416-7) through xTrain for each trainee immediately when they terminate from either a T32 or a T35.
      • We must have the trainee's home address and phone number for tracking purposes.
      • Postdocs with a payback obligation must notify the Payback Service Center at 301-594-1835 of any change in address or phone number.
    • For training on using xTrain, visit eRA's xTrain training Web site.
  • See the Research Training Grants SOP for instructions and details on payback agreements for postdoctoral trainees, which must be mailed to:
    • John Villella
      Grants Management Program
      NIH/NIAID
      6700B Rockledge Drive, Room 2226
      Bethesda, MD 20892-7614
      Phone: 301-594-1544
      Fax: 301-493-0597
  • Reporting finances and expenditures.
    • Send a Federal Financial Report annually, no later than 90 days after the end of the calendar quarter in which the budget period ends.
    • Reports of expenditures are required as documentation of the financial status of grants according to the official accounting records of the grantee organization.
    • You must submit all financial reports electronically through the eRA Commons.
    • Failure to submit an FFR on time will delay NIAID's issuing renewal and noncompeting awards.
    • Failure to submit complete, accurate, and timely reports may indicate the need for closer monitoring and possible enforcement actions by NIH.
    • Read more information regarding FFR filing in the NIH Grants Policy Statement.

Links to Other Web Resources

If you have any further questions about your training grant, please call the grants management specialist listed in the eRA Commons.

Last Updated January 08, 2014

Last Reviewed April 16, 2012