Review and Correct FY 2022 Grant Information by October 3

As the fiscal year (FY) comes to an end on September 30, 2022, NIH encourages grantee organizations to review and verify the accuracy of their grant assignments for Departments or Components within Organizations of Higher Education in eRA Commons through the Grant Re-assign function. Grantees must make any corrections by 8 p.m. Eastern Time on October 3, 2022, for the changes to be reflected in NIH annual reports.

NIH compiles standard reporting files data on RePORT to increase grant transparency; address inquiries from the Department of Health and Human Services, Congress, and the research community; and fulfill annual reporting requirements on NIH’s expenditures and research portfolios. Because these data files are “frozen” annually to ensure consistent and meaningful reporting results, the data corrections must occur in eRA Commons by October 3 to ensure accuracy of FY 2022 reports.

Who Can Make Corrections?

Note that only the authorized organization representative (AOR) has the authority to submit corrections for a recipient organization or investigator. In the eRA Commons, this person often also holds the signing official role. Although NIH requires that the recipient organization designate such a person, NIH does not specify the organizational location or full set of responsibilities for this official.

How to Verify and Correct Grant Information

Grantees can verify grant information for their organization by going to the NIH RePORT Awards by Location and Organization site, selecting FY 2022, and inputting their location and organization. Once the search results return, select the ‘Data’ tab on the far right, then click on the green Excel Export icon located in the right-hand corner. Grantees should note that only awards that have passed the budget start date at the time of the data load will appear in the search results. This issue most often affects previously inactive fellowships but can also affect a small number of awards that have delayed budget start dates.

To make corrections, there is an option on the left-hand side of the Commons Status page for Signing Officials called “Re-Assign Grant” which allows grants from the current fiscal year to be re-assigned within the institution. Once you select the “Re-Assign Grant” button, a new search page will open and that allows you to search by NIH grant number, contact principal investigator name, or assignment to a school or school/department combination.

Inquiries

Direct all inquiries to the eRA Service Desk.