Hit the Sweet Spot for Letters of Support

Funding News Edition: May 15, 2019
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Follow our advice on letters of support to ensure they help rather than harm your application during peer review.

Get letters of support from your collaborators, key personnel, institution, and other significant contributors. The text should demonstrate their commitment and summarize the agreements you have in place to support your project. Familiarize yourself with the recommendations given in the SF 424 instructions on Letters of Support.

In multi-component applications, you may include letters of support in the overall component, other components, or both unless stated otherwise in the funding opportunity announcement (FOA). You may also be instructed to begin the Letters of Support attachment with a table of letter authors, their institutions, and the type of each letter (e.g., institutional commitment).

When you request a letter of support, consider providing your collaborator a summary of your agreement as a convenient starting point. Discuss with them what information you think needs to be included.

The letters of support should clearly describe what type of support your collaborators will provide (e.g., reagents, animals, human samples, technology). Make sure to indicate whether the support is available to anyone on request or if your collaborator will provide it to you only. Our staff consider the latter point as they determine who may review your application without conflict.

Include the letters as described in the FOA’s instructions, but don’t assume that even more letters would be better. We strongly advise against collecting letters of support solely as endorsements of your reputation, expertise, or research plans. In some cases, applicants have sent over a thousand letters of support. Large numbers of letters pose a significant burden on peer reviewers as they try to determine which are truly relevant to the project.

Unnecessary letters can also limit the pool of expert peer reviewers. Due to potential conflicts of interest, anyone who writes a letter may not review your application. You could unintentionally eliminate the scientists who would have been your best supporters.  

When you include relevant letters of support from your planned research collaborators, you will assure your peer reviewers that your collaborations and institutional commitments are on the right track.

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Email us at deaweb@niaid.nih.gov for help navigating NIAID’s grant and contract policies and procedures.

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