Grants Timeline for Fiscal Year

Some links will work for NIAID staff only.

This is the timeline for FY 2019. Some of the dates are subject to change. For events related to the Advisory Council, see the Council Timetable.

Also see Overview of R01 Process.

DATE EVENT
2018 OCTOBER 
Oct. 20, 2018 IMPAC II reopens
Office of Extramural Policy and Operations (OERPO) ensures IMPAC II application status codes are current for September 2018 Council applications
Oct. 23, 2018 Program Officer Checklists due for November 1 noncompeting grants
Budget Office releases September Council R01, R03, R21, R15 payline applications and new investigator/early-stage investigator (NI/ESI) applications
Oct. 25, 2018 Budget Office reconciles noncompeting base and provides Grants Management Program (GMP) with list of common accounting numbers (CANs) for FY 2019
2018 NOVEMBER
Nov. 7, 2018 Initial funding policy for all unsolicited mechanisms, small business (SBIR, STTR), training (T), fellowship (F), and career development (K) awards
Nov. 10, 2018 Program Officer Checklists due for December 1 noncompeting grants and February 1 noncompeting training grants
Nov. 14, 2018 Budget Office releases SBIR, STTR, T, F, and K payline grants
Nov. 26, 2018 Division of Extramural Activities (DEA) sends expedited Council information to Council members for January 2019 Council
Nov. 27, 2018 OERPO runs NI/ESI reports
2018 DECEMBER
Dec. 3, 2018 Council members return approvals for expedited January 2019 Council
OERPO runs Council sweep to update IMPAC II application status codes
Dec. 4, 2018 OERPO provides NI/ESI list to Budget Office
Dec. 10, 2018 Program Officer Checklists due for January 1 noncompeting grants and March 1 noncompeting training grants
Budget Office releases all payline applications for expedited January Council
2019 JANUARY
Jan. 10, 2019 Program Officer Checklists due for February 1 noncompeting grants and April 1 noncompeting training grants
Jan. 22, 2019 OERPO runs NI/ESI reports
Jan. 28, 2019 January 2019 Council
Jan. 29, 2019 OERPO runs Council sweep to update IMPAC II application status codes
OERPO provides budget office with NI/ESI list
2019 FEBRUARY
Feb. 4, 2019 Budget Office releases January Council payline applications, NI/ESI applications, special actions, and R56-Bridge awards
Feb. 10, 2019 Program Officer Checklists due for March 1 noncompeting grants and May 1 noncompeting training grants
Feb. 28, 2019 ALL SEPTEMBER COUNCIL GRANTS AWARDED (if released prior to January 15)
2019 MARCH
Mar. 10, 2019 Program Officer Checklists due for April 1 noncompeting grants and June 1 noncompeting training grants
2019 APRIL
Apr. 8, 2019 DEA sends expedited Council information to Council members for June 2019 Council 
Apr. 9, 2019 OERPO runs NI/ESI reports
Apr. 10, 2019 Program Officer Checklists due for May 1 noncompeting grants and July 1 noncompeting training grants
Apr. 15, 2019 Council members return approvals for expedited June 2019 Council
Apr. 16, 2019 OERPO runs Council sweep to update IMPAC II application status codes
OERPO provides Budget Office with NI/ESI list
Apr. 23, 2019 Budget Office releases all payline applications for expedited June Council
Apr. 30, 2019 ALL JANUARY COUNCIL GRANTS AWARDED (if released prior to March 15)
2019 MAY
May 1, 2019 Budget Office sends allowance memo to divisions
SBIR Phase II decisions completed (released or deferred to next FY)
May 10, 2019 Program Officer Checklists due for June 1 noncompeting grants and August 1 noncompeting training grants
May 15, 2019 Program Divisions End of Year (EOY) List 1 due to Budget Office
Budget Office sends allowance memo to divisions
May 29, 2019 All August noncompeting training grants awarded
May 30, 2019 GMP approves EOY List 1 and forwards to NIAID Office of the Director (OD)
SBIRs and STTRs payline finalized and remaining applications released
2019 JUNE
Jun. 3, 2019 June 2019 Council
Program Divisions EOY List 2 due to Budget Office
Jun. 4, 2019 OERPO runs Council sweep to update IMPAC II application status codes
  OERPO provides budget office with NI/ESI list
  Budget Office releases of EOY List 1
Jun. 7, 2019 Budget Office releases June Council payline applications, NI/ESI applications, special actions, and R56-Bridge awards
Jun. 10, 2019 Program Officer Checklists due for July 1 noncompeting grants and September 1 noncompeting training grants
  Program Officer Checklists for all competing applications are now due within 10 days of release
Jun. 11, 2019 GMP approves final EOY list and forwards to OD
Jun. 18, 2019 Budget Office releases funds for final EOY list
Budget Office provides bulk CAN changes to GMP CAN Coordinator
Jun. 28, 2019 ALL JUNE COUNCIL GRANTS AWARDED (if released prior to May 15)
GMP makes final determination on funding of K22 and notifies budget and divisions
2019 JULY
Jul. 1, 2019 Office of Research Training and Special Programs (ORTSP) provides GMP final list of Phase II K22 & R00 applications to be funded
Jul. 8, 2019 All FY 2019 CAN changes awarded
Jul. 10, 2019 Program Officer Checklist due for August 1 noncompeting grants and September 1 noncompeting training grants
Program Officer Checklists for all competing applications are now due within 5 days of release
All noncompeting training grants awarded
Jul. 15, 2019 FINAL RELEASE BY BUDGET OFFICE TO MEET AUGUST 20 GRANT FUNDING DEADLINE
Last day for grantees to submit complete documents for change of institution for FY 2019 award processing
Last day to terminate Fellowship or Diversity Supplement if returning FY 2019 funds
DEA sends expedited Council information to Council members for September 2019 Council
GMP makes final decisions on Phase II K22s & R00s
Jul. 22, 2019 Council members return approvals for expedited September 2019 Council
Jul. 23, 2019 OERPO runs Council sweep to update IMPAC II application status codes
Jul. 30, 2019 All State Department Clearance Requests (SDCRs) must be submitted by NIAID’s Office of Global Research (OGR) to Fogarty International Center (FIC) to meet August 20 funding deadline
Last day Budget Office can release an application with an unresolved human or animal bar to award, foreign component, interagency agreement, missing employer identification number (EIN), etc.
2019 AUGUST
Aug. 1, 2019 All noncompeting Program Officer Checklists due. For any grant competing application released, Program Officer Checklists are now due within 1 day 
Aug. 14, 2019 Last day GMP can issue awards for competing applications to meet the August 20 deadline due to the Congressional Liaison Office Notification requirement
Last day for cofunding documents to or from NIAID
Aug. 20, 2019 LAST DAY TO ISSUE AWARDS FOR WHICH DIVISIONS HAVE RECEIVED ALLOWANCES
GMP works with Budget Office prior to making awards for increases or decreases in FY 2019 funding
Aug. 23, 2019 Budget Office works with GMP to identify unsolicited R01 applications for funding from September Council in FY 2019
2019 SEPTEMBER
Sep. 9, 2019 September 2019 Council
Sep. 10, 2019 Last day for FY 2019 nonmonetary award actions
  Budget Office releases applications approved for funding that required full September Council review
Sep. 19, 2019 Budget Office performs final reconciliation
Sep. 25, 2019 ESTIMATED: LAST DAY TO RELEASE AN AWARD IN IMPAC II
Content last reviewed on December 10, 2018