Renewal Funding SOP

This standard operating procedure (SOP) includes the following sections: Purpose, Procedure, Contacts, and Links.

Some links will work for NIAID staff only.

Purpose

To enable applicants to request continued support for grants whose current project periods are coming to an end.

Procedure

Each fiscal year, NIAID determines its payline and estimates the number of new and renewal awards the Institute can pay based on its budget and anticipated grant costs.

R01s. The Institute decides each fiscal year whether to cap direct cost increases for renewal R01 applications. Refer to the NIAID Financial Management Plan for more information. 

Program projects and cooperative agreements. NIAID accepts few investigator-initiated renewals of program project applications and cooperative agreements, which need our preapproval. We generally budget for five to ten program project grants each fiscal year.

Investigators

• Request a budget that will fund the science.
  • If submitting an R01, go to Paylines and Funding and check for any applicable caps under the Financial Management Plan.
• If you need additional funds for other purposes, your program officer must get approval from our advisory Council. Discuss this with him or her.
• If your project has significant changes of scope and Specific Aims, apply for a new grant.
• To learn more about the topics above, see the following:
  • Apply for a Renewal
    • Renewal or New?
    • Deciding When to Apply for a Renewal
    • How to Fill Out Forms for a Renewal
    • Advice for a Successful Renewal

Program Officers

• Each Council, review applications requesting an increase greater than a cap. Determine if the issues qualify for an exception, such as costs for meeting human subjects requirements.
• Write a justification and get your division's approval.
• If your division approves, it places your request on a special actions list for Council review.
• Be prepared to discuss your requests at Council.

Grants Management Specialists

• If Council approves funding for a special action, the budget office will issue a second Release List.
  • If the second Release List is issued within three months, release the full amount.
  • If the second Release List is issued after three months, prorate the award based on Grants Management Program policy.

Contacts

Applicants with questions should read Contacting Program Officers and Grants Management Specialists.

Links

Financial Management Plan SOP

NIAID Funding Policy and Process SOP

Program Officer Checklist SOP

Special Issues Requiring Council Review SOP