Contacting Program Officers and Grants Management Specialists

Program officers and grants management specialists handle most of your correspondence. See below for more information and advice on who to contact and when. For more information on getting help with specific stages of the grant or contract application process, refer to the individual pages detailing the stages of the Grants & Contracts process.

When To Contact an NIAID Program Officer

Your method to find and contact the appropriate program officer depends on how far along you are in the grant process. 

Before you apply, we strongly suggest that you get advice from a program officer relevant to your area of science. To find one, try these methods:

After you apply, find your assigned program officer in the  eRA Commons.

After award, contact the program officer listed on your Notice of Award. 


You must contact a program officer for approval to submit the following application types:

In your application cover letter, state that you have included the NIAID acceptance letter in the PHS 398 Cover Letter attachment.


We also recommend that you contact a program officer for the following:

  • To discuss potential application topics
    • For requests for applications (RFAs) and program announcements (PAs) where peer review takes place at NIAID
      • Make sure your future application would fit the funding opportunity announcement.
      • First read the NIH Guide notice to glean basic information and learn the program officer's name.
    • For investigator-initiated research
      • Assess the enthusiasm of NIAID and other Institutes about your research area.
      • Inquire about topics of interest to the program officer. This includes existing and new priorities we may be interested in even though we cannot publish an RFA or PA (funds constrain the number of initiatives we can publish).
      • For clinical trial planning and implementation applications, seek a consultation with NIAID staff before you apply. See Investigator-Initiated Clinical Trial Resources.
    • Ask if he or she knows of any relevant initiatives in another Institute
  • To find out about requesting assignment to an IC or study section
  • To help you decide which grant type is appropriate for you
  • For advice on preparing an application
    • To see if you should apply in response to an RFA.
    • Ask about requirements for human subjects and vertebrate animals in research. And for investigator-initiated clinical trials, read about prior consultation at Investigator-Initiated Clinical Trial Resources.
  • If you have any questions about your summary statement
    • If you see a problematic code on your summary statement. To find out what the codes mean, see Research Animals Involvement CodesHuman Subjects Involvement Codes, and Human Subjects Inclusion Codes.
    • To get insights into the discussion of your application at the peer review meeting, which your program officer may have attended as an observer. If you go by only the summary statement critique, you might have a hard time figuring out how much to revise before resubmitting if you did not receive a fundable score.
    • To find out the latest funding status for your application.
    • If the funding decision on your application is deferred until later in the fiscal year.

When to Contact an NIAID Grants Management Specialist

Find an NIAID grants management specialist in your funding opportunity announcement, the eRA Commons, or your Notice of Award.

You may also check NIAID Grants Management Program Contacts.


You must contact a grants management specialist for any of the following events:


We also recommend that you contact a grants management specialist for the following:

  • Questions about your budget or other support on your grant
  • Questions about any terms and conditions on your Notice of Award
  • Clarification of NIH or NIAID grant policies
  • Any issue that your business office does not handle or cannot advise you about
Content last reviewed on